AGENDAS
FOR A REGULAR MEETING OF THE AMARILLO CITY COUNCIL TO BE HELD ON TUESDAY, APRIL 16, 2019 AT 1:00 P.M., CITY HALL, 601 SOUTH BUCHANAN STREET, COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL, AMARILLO, TEXAS.
Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

INVOCATION:  David Ritchie, Redeemer Christian Church


PROCLAMATIONS: "Beta Sigma Phi Week"
"Keep Amarillo Clean"
"National Public Safety Telecommunications Week"


1. City Council will discuss or receive reports on the following current matters or projects.

A. Review agenda items for regular meeting and attachments;

B. Reports and updates from City Councilmembers serving on outside Boards:
  Beautification & Public Arts Advisory Board (04/10)

C. Discussion on Upcoming Census;

D. Wayfair Legislation Update;

E. Discussion on Board Vacancies and Appointments:
Amarillo Hospital District Board of Managers
Animal Management & Welfare
Beautification and Public Arts Advisory Board
Environmental Task Force
Library Advisory Board
Zoning Board of Adjustment; and

F. Consider future Agenda items and request reports from City Manager.
 

2. CONSENT ITEMS:
 
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

THE FOLLOWING ITEMS MAY BE ACTED UPON BY ONE MOTION. NO SEPARATE DISCUSSION OR ACTION ON ANY OF THE ITEMS IS NECESSARY UNLESS DESIRED BY A COUNCILMEMBER, IN WHICH EVENT THE ITEM SHALL BE CONSIDERED IN ITS NORMAL SEQUENCE AFTER THE ITEMS NOT REQUIRING SEPARATE DISCUSSION HAVE BEEN ACTED UPON BY A SINGLE MOTION.


A. MINUTES:
 
Approval  of  the  City  Council  minutes  for the  meeting  held  on  April 9, 2019.

B. CONSIDER APPROVAL - PROFESSIONAL SERVICES AGREEMENT  WITH HDR ENGINEERING, INC. FOR THE ANALYSIS AND DESIGN OF EROSION REPAIRS FOR MARTIN ROAD LAKE:

(Contact:  Kyle Schniederjan, Director of Capital Projects & Development)
Awarded to:  HDR, Engineering -- $474,614.00
This item is a professional services agreement with HDR Engineering, Inc. for the erosion repairs for Martin Road Lake.  HDR Engineering, Inc. was selected for this project due to their unique qualifications including preliminary analysis for the design of this project.
 

C. CONSIDER CHANGE ORDER NO. 5 FOR 2-INCH WATER MAIN REPLACEMENT AT VARIOUS LOCATIONS - PHASE I:
 
(Contact:  Kyle Schniederjan, Director of Capital Projects & Development)
Amarillo Utility Contractors -- $12,359.45
This item is Change Order No. 5 which is the final project change order to adjust quantities to match what was actually installed.
 
Original Contract: $  1,621,258.00
Current Change Order: $      12,359.45
Previous Change Orders: $    326,721.00
Revised Contract Total: $  1,960,338.45

D. CONSIDER AWARD - SACKED CEMENT:

(Contact:  Trent Davis Purchasing Agent)
Awarded to:  A-1 Building Supply -- $67,339.40
This item is to consider award of the Sacked Cement Annual Supply Agreement.

E. CONSIDER AWARD - AGREEMENT FOR ENGINEERING SERVICES, LANDFILL GAS COLLECTION AND CONTROL SYSTEM ANNUAL OPERATION, OVERSIGHT AND REGULATORY REPORTING:

(Contact:  Blair Snow, Interim Solid Waste Superintendent)
HDR Engineering, Inc.
Annual Operations and Oversight -- $69,500.00
This item is to consider award of the Professional Services Agreements for Engineering Services for 2019/2020 Operations, Oversight, and regulatory Reporting of the City of Amarillo Landfill Gas Collection and Control System.

F. CONSIDER AWARD - STANDARD UTILITY AGREEMENT WITH TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT):
       
(Contact:  Kyle Schniederjan, Contact:  Kyle Schniederjan, Director of Capital Projects & Development)
This item is to consider Standard Utility Agreement with Texas Department of Transportation (TXDOT) associated with the relocation of utilities along Hollywood Road between Soncy Road and Helium Road and at the intersection of Hillside and Helium Road.

G. CONSIDER CHANGE ORDER NO. 1 FOR OSAGE WATER TREATMENT PLANT:
 
(Contact:  Jonathan Gresham, Director of Utilities)
Dowtech Specialty Contractors, Inc. -- Change Order $396,125.00
This agenda item is the approval of a change order to include removal and replacement of Filter #7 at the Osage Water Treatment Plant (OWTP).  The rapid sand filters are essential to maintain adequate potable water production at the OWTP.
 
The change order work includes removal and replacement of one filter at the Osage Water Treatment plant.  The work is being treated as an emergency because of their failure and upcoming high water demand due to the weather and time of year.

Original Contract: $ 1,990,400.00
Change Order No 1: $ 396,125.00
Revised Contract Total: $ 2,386,525.00

H. SALE - PROPERTY:

(Contact:  Michelle Bonner, Deputy City Manager)
Sheriff Sale Properties located in Potter County.

3. NON-CONSENT ITEMS:
 

A. CONSIDERATION OF ORDINANCE NO. 7783:

(Contact:  Trent Davis Director of Purchasing)
This is the first reading of an item considering the approval of an Ordinance amending the Amarillo Municipal Code, Chapter 2-4, Article III and adding Section 2-4-45 Disposition of Surplus or Obsolete Property.

B. RESOLUTION - SUPPORTING THE DESIGNATION OF AN EXTENSION OF INTERSTATE 27 AS A FUTURE INTERSTATE IN TEXAS:

(Contact:  Andrew Freeman, Director of Planning and Development Services)
This resolution strongly supports the designation of the extension of Interstate 27 as a Future Interstate by Congress, and urges the state of Texas and particularly the Texas Department of Transportation to support such designation.

C. CONSIDER CONTRACT FOR REPAIRS TO FILTERS AT OSAGE WATER TREATMENT PLANT:

(Contact:  Jonathan Gresham, Director of Utilities)
MH Civil Constructors, Inc. -- $713,500.00
This agenda item is the approval of an emergency contract to repair two, filters #2 and #3 of the eight rapid sand filters at the Osage Water Treatment Plant (OWTP). The rapid sand filters are essential to maintain adequate potable water production at the OWTP. The plant is permitted with the allowance of one filter to be out of service at any given time.

The emergency work includes removal and replacement of two filters at the Osage Water Treatment plant.  The work is being treated as an emergency because of their failure and upcoming high water demand due to the weather and time of year.

D. APPOINTMENTS - BOARDS AND COMMISSIONS:

Appointments are needed for the following boards:

Neighborhood Plan Committee

Santa Fe Depot Subcommittee

  Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (601 South Buchanan Street) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary's Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229.  Posted this 12th day of April 2019. Regular meetings of the Amarillo City Council stream live on Cable Channel 10 and are available online at:  http://amarillo.gov/city-hall/city-government/view-city-council-meetings Archived meetings are also available.