AGENDAS
FOR THE AMARILLO CITY COMMISSION WORK SESSION TO BE HELD ON TUESDAY, APRIL 10, 2012 AT 1:30 P.M. ON THE THIRD FLOOR, ROOM 303, CITY COMMISSION CONFERENCE ROOM, CITY HALL, 509 S. E. 7th AVENUE, AMARILLO, TEXAS, AND FOR THE REGULAR  MEETING  OF  THE  AMARILLO CITY COMMISSION AT 3:00 P.M. THE COMMISSION CHAMBER ON THE THIRD FLOOR OF CITY HALL.
Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

WORK SESSION

A. City Commission will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Amarillo Housing Finance Corporation
Board of Review for Landmarks and Historic Districts
Environmental Advisory Committee
Guyon Saunders Resource Center Oversight Committee
Planning and Zoning Commission

(2) Presentation and discussion Amarillo Area Court Appointed Special Advocate (CASA);

(3) Review and Discuss proposed anti graffiti ordinance; and

(4) Consider future agenda items.

B. City Commission may receive reports on or discuss any of the following pending projects or matters in Work Session or Regular Meeting:

(1) Amarillo Economic Development Corporation incentive project;

(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects - TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

(5) 2012 Water Conservation and Use Discussion;

(6) Discuss Atmos Rate Review Mechanism rider and the associated rate and regulatory matters;

(7) Potential changes and/or updates to Ambulance Ordinance and Permit;

(8) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Trujillo; Tortella; and

(9) Proposed Drainage Utility Program.

REGULAR MEETING ITEMS

INVOCATION:  Tiller Watson, New Hope Baptist Church

PROCLAMATIONS: "Alcohol Awareness Month"
"Amarillo Child Abuse Prevention and Awareness Month"
"Amarillo's Donate Life Month"
"National Public Safety Telecommunications Week"

1. MINUTES:   
Approval of the City Commission minutes of the regular meeting held on April 3, 2012.

2. ORDINANCE NO. 7322: 
This is the second and final reading of an ordinance amending the Amarillo Municipal Code to add a new Chapter 18-4 establishing the City of Amarillo Drainage Utility and its service area.  The ordinance further dedicates City assets to the Utility and grants those exemptions required by the Texas Local Government Code.  Funds collected under the Amarillo Drainage Utility may only be used for purposes directly related to the drainage system.  This is the first of two ordinances necessary to establish and implement the proposed Drainage Utility.

3. ORDINANCE NO. 7323: 
This is the second and final reading of an ordinance amending the Amarillo Municipal Code, Chapter 18-4 to adopt rules for the City of Amarillo Drainage Utility, defining relevant terms, levying a schedule of charges, providing for an appeals process and related matters.  This ordinance establishes the base charge for a "TYPICAL" Equivalent Residential Unit at $2.51 per month.  This is the second of two ordinances necessary to establish and implement the proposed Drainage Utility.

4. ORDINANCE NO. 7324: 
This is the second and final reading of an ordinance changing the zoning of a 8.06 and a 28.18 acre tract in Section 135, Block 2, AB&M Survey, Potter County, in the vicinity of Hastings Avenue and Grand Street, to change from Agricultural District to Light Commercial District and Heavy Commercial District, respectively.

5. ORDINANCE NO. 7325: 
This is the second and final reading of an ordinance changing the zoning of Tascosa Estates Unit No. 8, in Section 11, Block 9, BS&F Survey, Potter County, in the vicinity of Fairway Drive and La Costa Drive, to change from Planned Development District 165C to Amended Planned Development 165D for single-family detached home development.

6. RESOLUTION - 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) APPLICATION: 
This resolution approves the application for the 2012 JAG Grant and the related Interlocal Agreement with Potter County. Under the terms of the grant, the City of Amarillo will apply for $108,305 and will allocate the grant proceeds on an equal basis with Potter County. The Amarillo Police Department will use $54,152.50 which is the City’s portion of the grant to purchase three Heavy Ballistic Vests for SWAT, five Stalker Radar Systems for the Motor Squad, and a public address sound system for the Civilian and Law Enforcement Shooting complex. The 2012 allocation represents a reduction of 27% from last year’s allocation.

7. APPOINTMENTS - BOARDS AND COMMISSIONS:
  Appointments are needed for the following boards:

      Environmental Advisory Committee (1 year term)
Appointments as needed
      Guyon Saunders Resource Center Oversight Committee
      Two vacant positions - representatives from the City of Amarillo

8. CONSENT AGENDA: 
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

A. Purchase - Digital Cameras and Lens for Police Department:
Award on a Buy Board Cooperative Purchasing Contact: Global Government/Education Solutions Inc - $32,237.50


This item awards a contract for the purchase of 50 digital cameras and lenses for the Amarillo Police Department for documentation of accidents and crime scenes. Older cameras are replaced and the new academy recruits will be issued cameras. This purchase represents a 16% increase in price since the last purchase in April 2011. Funding is available from the approved FY 2011/12 Police Department current inventory budget.

B. Award - Transit Dispatch Console Equipment:
Award to lowest responsive bidder: Watson Furniture Group, Inc., --  $55,778.70


This item approves the purchase and installation of dispatch console furniture for the Transit Office at 801 Southeast 23rd Avenue.  The recommended bidder complies with the requirements of Buy America per the conditions of the Federal Transportation Administration. The cost of the furniture is 14% less than estimated.  Funding for this purchase is available from the Transit Department's Building Upgrade Capital Improvements Project and 80% of the funding is provided from the Federal Transportation Administration.

C. Award - HVAC System for Hollywood Road Treatment Plant Administration Building:
Award to lowest responsive bidder: Howard's Mechanical, Inc.  -- $58,968.01


This item awards a contract for the replacement of the HVAC System for the Administration Building at the Hollywood Road Treatment Plant. The existing system was installed in 1992 and is past its usable lifespan. Funding is available from the approved FY 2011-12 Utilities Division Capital Improvement Program.

D. Award - Floor Pan Replacement for Caterpillar Scraper:
      Award to Proprietary Manufacturer:  Warren Cat -- $28,384.66


This item approves the unscheduled replacement of a floor pan for a Caterpillar Scraper at the Landfill.  Damage to the Scraper is unrepairable and is attributed to the condition of the soil and rock at the landfill. The equipment will be repaired onsite by the manufacturer.  The cost of this replacement is 11% more than the last repair in November 2010. Funding for the replacement is available from the approved FY 2011-12 Municipal Garage parts and labor budget.

E. Approval -- Application - 2012 Summer Food Service Program Grant:


This item authorizes the electronic submission of a grant to the Texas Department of Agriculture for the 2012 Summer Food Service Program. The grant will allow the City to serve free snacks and lunches to an estimated 6,800 children per day at 17 park sites, 21 schools, the Wesley Community Center, and the Martial Arts and Athletic Center. The program will begin on June 7th and end on August 7th. The state will reimburse a total of $4.105 per meal for food costs and administrative costs. This in an increase of 2.7% from last year's program.

F. Approval - 2012 City of Amarillo Group Health Plan:


This item approves the 2012 City of Amarillo Group Health Plan and the associated changes necessary to update the Plan.  Changes include those necessary to accommodate the new hospital provider, grammatical and numbering changes and those required by Federal Law.

G. Sale - Property:

Sheriff sale properties in Potter County awarded to the highest bidder as listed on the attached.

PUBLIC FORUM
Comments from interested citizens on matters pertaining to City policies, programs or services.

MISCELLANEOUS

1. Boards and Commissions - appointments as listed on attached.