| A. | City Commission will discuss or receive reports on the following current matters or projects. |
(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions: Animal Control Board
Canadian River Municipal Water Authority
Emergency Care Advisory Board
Health Facilities Corporation
Library Board
Parks and Recreation Commission
Quail Creek Public Improvement District
Texas Panhandle Centers
(2) Review and Discuss - Fiscal Year 2013/2014 City of Amarillo Budget;
(3) Review and Discuss Amarillo Hospital District Proposed FY 2013/2014 Budget;
(4) Consider future agenda items.
| B. | City Commission may receive reports on or discuss any of the following pending projects or matters in Work Session or Regular Meeting: |
(1) Amarillo Economic Development Corporation incentive project;
(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;
(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects - TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);
(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;
(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Zambrana; Browne; Ethridge; Castleberry; D. Bastardo, James; and TCEQ Compliance;
(6) Discuss 2012 Atmos Rate Appeal and associated matters;
(7) To deliberate regarding security devices or security audits, security personnel;
(8) Confer with attorney on referendum petition(s);
(9) Discuss Charter and upcoming 100th Anniversary; and
(10) Discuss gifts or donations to the City.
| 1. | MINUTES: Approval of the City Commission minutes of the regular meeting held on August 6, 2013. |
| 14. | PRESENTATION AND DISCUSSION FROM REPRESENTATIVES OF THE PROPOSED AMARILLO RECREATION COMPLEX (ARC): The ARC is a public/private partnership backed by a number of community organizations and formed in recognition and support of a need for a comprehensive community recreation complex in Amarillo. ARC representatives will discuss and provide the City Commission the history, purpose and their role in a plan that would incorporate the development currently around and including the existing Rick Klein Baseball Complex with additional facilities to include sport fields, recreation center, indoor aquatic facility and hike/bike/jogging trails. This proposed expansion of current facilities will make Amarillo home to one of the premier recreation complexes in the region and is in accordance with the master plan for the regional park, the 2012 Park Master Plan and the City Comprehensive Plan (Chapter 5). |
| 11. | PUBLIC HEARING - DISCUSS AND CONSIDER PROPOSED TAX RATE: This item is to discuss and consider the proposed tax rate for maintenance and operation and debt service for the proposed 2013/2014 City of Amarillo fiscal budget. |
| 2. | ORDINANCE NO. 7425: This is the first reading of an ordinance ordering a special city election for Tuesday, November 5, 2013 for the purpose of voting on proposed amendments to the Amarillo City Charter. The ordinance states 22 amendments as ballot propositions. For each proposition there is explanatory material and prescribed ballot text. State law requires the ballot text to be succinct, so the ordinance prescribes ballot text for each proposition, and broader background information for each. The ordinance contains standard clauses for the administration of the election jointly with Potter and Randall Counties and contracting for their services in conducting the City’s portion of the election. Since 1913, the charter has been amended only 7 times since 1913. This is the first time a broader updating of the Charter has ever been proposed. Numerous state and federal laws have been enacted or changed since 1913 and many of the propositions are "housekeeping" to bring the Charter into compliance with current law. |
| 3. | ORDINANCE NO. 7426: This is the first reading of an ordinance adopting the 2013/2014 budget and five (5) year service plan, along with establishing and levying an annual property assessment for the Brennan Boulevard Public Improvement District (PID). The Brennan PID is located within the Brennan Subdivision in S.W. Amarillo. |
| 4. | ORDINANCE NO. 7427: This is the first reading of an ordinance adopting the 2013/2014 budget and five (5) year service plan, along with establishing and levying an annual property assessment for the Greenways Public Improvement District (PID). This ordinance is recommended for approval by a unanimous vote of the Greenways Public Improvement District Board of Directors. |
| 5. | ORDINANCE NO. 7428: This is the first reading of an ordinance adopting the 2013/2014 budget and five (5) year service plan, along with establishing and levying an annual property assessment for the Quail Creek Public Improvement District (PID). This ordinance is recommended for approval by a unanimous vote of the Quail Creek Public Improvement District Board of Directors. |
| 6. | ORDINANCE NO. 7429: This is the first reading of an ordinance adopting the 2013/2014 budget and five (5) year service plan, along with establishing and levying an annual property assessment for the Vineyards Public Improvement District (PID). This ordinance is recommended for approval by a unanimous vote of the Vineyards Public Improvement District Board of Directors. |
| 7. | ORDINANCE NO. 7421: This is the second and final reading of an ordinance adopting the 2013/2014 budget and five (5) year service plan, along with establishing and levying an annual property assessment for the Colonies Public Improvement District (PID). |
| 8. | ORDINANCE NO. 7422: This is the second and final reading of an ordinance adopting the 2013/2014 budget and five (5) year service plan, along with establishing and levying an annual property assessment for the Point West Public Improvement District (PID). |
| 9. | ORDINANCE NO. 7423: This is the second and final reading of an ordinance adopting the 2013/2014 budget and five (5) year service plan, along with establishing and levying an annual property assessment for the Redstone (PID). |
| 10. | ORDINANCE NO. 7424: This is the first reading of an ordinance adopting the 2013/2014 budget and five (5) year service plan, along with establishing and levying an annual property assessment for the Tutbury Public Improvement District (PID). |
| 12. | RESOLUTION - TEXAS WATER DEVELOPMENT BOARD APPLICATION FOR FINANCIAL ASSISTANCE: This resolution authorizes the submission of an application for financial assistance to the Texas Water Development Board (TWDB) in an amount not to exceed $8,505,000. The application requests financial assistance for the construction of improvements and extensions to the City’s Sewer System. The application is for both design and construction of the Georgia Street Wastewater Interceptor line and for design of the Lift Station 32 project. |
| 13. | CONSENT AGENDA: It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction: |
A. Award - Playground Purchase and Installation:
Award on Texas BuyBoard Cooperative Purchasing Contract - Exerplay, Inc.:
Willow Vista Park $74,343.45
Ellwood Park 72,711.50
Total Award $147,054.94
This item awards a contract to purchase new modular playground equipment for Willow Vista and Ellwood Parks. The new equipment for Willow Vista Park will replace the equipment installed in 1980. Ellwood Park currently has no play equipment. The cost of the equipment is 3% less than the last purchase in January 2012. Funding for both playgrounds is available in the approved 2012-2013 Parks Department Capital Improvement Program budget.
B. Award - Self Contained Breathing Apparatus (SCBA) Repair Parts Supply Agreement:
Award to low responsive bidder: Panhandle Breathing Air Systems, Inc. -- $82,870.65
This item awards an annual supply agreement to provide repair parts as needed for the SCBA units used by the Amarillo Fire Department. Maintenance and repair of the SCBA units are performed by trained Fire Department personnel. The agreement reflects an overall 47% increase in the cost of parts. Funding for the agreement is available from the approved Fire Department inventory account.
C. Approval - Transportation Project Grant Agreement:
Grantor Texas Department of Transportation
Grantee: City of Amarillo
Amount: $403,966.00
This item accepts a grant from the Texas Department of Transportation for fiscal year 2013-2014 funding to support the Amarillo City Transit. These funds are used to provide operational support to the system. The funding level represents a 2.5% decrease of from the current grant.
D. Approval - Agreement for Architectural Services:
Lavin Associates, Inc. -- $337,500.00
This item approves a contract for phase two - architectural and engineering services for the renovation of the building at 808 South Buchanan. The agreement provides for development of construction and bid documents. The funding for the agreement is available in the approved 2012-2013 capital improvements budget.
| 15. | PRESENTATION: 2013 EVERY DROP COUNTS: This presentation will provide an overview of Amarillo’s water usage and the conservation goals and activities for the 2013 Every Drop Counts Campaign. |
| 1. | Boards and Commissions - appointments as listed on attached. Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building. An access ramp leading to the main entry is located at the southwest corner of the building. Parking spaces for individuals with disabilities are available in the south parking lot. City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible. Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229. Posted this 9th day of August 2013. |