AGENDAS

FOR THE AMARILLO CITY COUNCIL WORK SESSION TO BE HELD ON TUESDAY, AUGUST 6, 2013 AT 8:00 A.M. ON THE THIRD FLOOR, ROOM 303, CITY COUNCIL CONFERENCE ROOM, CITY HALL, 509 S. E. 7^th AVENUE, AMARILLO, TEXAS, AND FOR THE REGULAR MEETING OF THE AMARILLO CITY COUNCIL AT 5:30 P.M. IN THE COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL.

Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

WORK SESSION

A.	City Council will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions: Amarillo Hospital District
Board of Review-Landmarks & Historic District
Emergency Care Advisory Board
Planning and Zoning Commission

(2) Presentation and Report by Amarillo Convention and Visitor Council;

(3) Report and Discussion - Animal Control Operations Update and Plan;

(4) Discussion on Proposed City Council Strategic Goals and Planning; and

(5) Consider future agenda items.

B.	City Council may receive reports on or discuss any of the following pending projects or matters in Work Session or Regular Meeting:

(1) Amarillo Economic Development Corporation incentive project;

(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects - TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Zambrana; and APM;

(6) Discuss 2012 Atmos Rate Appeal and associated matters;

(7) Discuss SPS TCRF and rate case and associated matters;

(8) To deliberate regarding security devices or security audits, security personnel;

(9) Discuss gifts or donations to the City;

(10) Discuss City Council Strategic Planning Workshop; and

(11) Discuss Animal Control Management and Operations.

REGULAR MEETING ITEMS

INVOCATION: Matt Blake, Central Church of Christ
PROCLAMATIONS: "Motorcycle Safety and Awareness Month"

1.	MINUTES: Overview; Approval of the City Council minutes of the regular meeting held on April 29, 2014.

ORDINANCE NO. 7457: Overview; This is the second and final reading of an ordinance adopting a revised Drought Contingency Plan for the City of Amarillo, including necessary triggering events and regulatory compliance requirements. Upon final adoption, this revised plan shall establish the terms and conditions under which the City of Amarillo will respond to water supply and demand conditions and the related implementation of the various stages of water demand reduction. Until such time as this proposed plan is finally adopted, the existing Drought Contingency Plan shall remain in full force and effect.

ORDINANCE NO. 7458: Overview; This is the first reading of an ordinance changing the zoning of a14.03 acre tract of land and a 17.24 acre tract of land to change from Agricultural District and General Retail District 2 to Moderate Density District and Residential District 2, respectively. This is recommended for approval by a 6:0 vote of the Planning and Zoning Commission.

RESOLUTION - 2014 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) APPLICATION: Overview; This resolution approves the application for the 2014 JAG Grant and the related Interlocal Agreement with Potter County. Under the terms of the grant, the City of Amarillo will apply for $102,183 and will allocate the grant proceeds on an equal basis with Potter County. The Amarillo Police Department will use $51,091.50 which is the City’s portion of the grant to purchase additional electronic ticket writers.

RESOLUTION - PUBLIC HEARING ON 2015 PROGRAM OF PROJECTS AND APPROVAL OF THE 2015 GRANT APPLICATION FOR FEDERAL AND STATE FUNDING FOR THE AMARILLO CITY TRANSIT SYSTEM: Overview; This resolution conducts a public hearing on the 2015 Program of Projects and authorizes the City of Amarillo to submit a grant application to the Texas Department of Transportation (TXDOT) for fiscal year 2014-2015 operating and capital assistance for the Amarillo City Transit Department. The City will receive an allocation from both the Federal Transit Authority and the Texas Department of Transportation. The current year allocations are: Federal FTA Funds $3,168,446
TxDOT Funds $ 393,842
Local Funds $1,763,576
Total Capital and Operating $5,325,864

6.	APPOINTMENTS - BOARDS AND COMMISSIONS: Overview; Appointments are needed for the following boards: Emergency Care Advisory Board (2 year terms) 04/21/2010 Roger Smalligan 04/21/2014 11/23/2010 Chuck Speed 04/21/2014 (AHD Appt.)

7.	CONSENT AGENDA: Overview; It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

A. Award - Communications Consultant Services - Phase 1:
Best Evaluated Proposal: RCC Consultants, Inc. - $115,273.95
Overview; This item awards a communications consulting services contract for Phase 1 of a new P25 compliant radio communications system for the City's operations. The RCC Consultants proposal is based on HGAC contract pricing. Phase 1 includes a needs assessment, development of system alternatives, and budgetary cost estimates. The study will also produce an implementation strategy report and recommendations. Funding for the project is available from the approved 2011-12 Next Generation Radio System capital improvement project.

B. Approval - Martin Road Lake Stormwater Improvements Engineering Services:
Best Evaluated Proposer: Alan Plummer Associates, Inc. --- $398,607.00
Overview; This item awards a contract for engineering, design, and project management services for storm water improvements at Martin Road Lake. Martin Road Lake is located in the area of Martin Road and Northeast 15th Avenue. The project will excavate the lake and adjust storm water infrastructure to reduce the 100 year flood elevation. The goal of the project is to adjust the capacity of the lake such that approximately 150 residences and other structures are removed from the flood zone. Funding for the contract is available from the Drainage Utility Fund - Martin Road Lake Capital Improvement Program project budget.

C. Approval - Interlocal Agreement - City of Amarillo and Texas Department of Public Safety:
Overview; This item approves an Interlocal agreement between the City and the Texas Department of Public Safety. Under the terms of the agreement, the City will provide the services of one police officer to the Texas Department of Public Safety Aircraft Operations Division in Amarillo, Texas to serve as a Tactical Flight Officer. This is a no-cost contract and the cooperative endeavor will further enhance public safety in Amarillo and maximize the use of the aircraft assets provided by the Texas Department of Public Safety. The contract is for 24 months with up to five additional 24 month renewals upon mutual agreement.

D. Dedications and Acceptances:

1) A 20' public utility easement and two temporary construction easements in Section 182, Block 2, AB&M Survey, Randall County:

2) A 20' public utility easement and a temporary construction easement in Section 46, Block 9, BS&F Survey, Potter County:

3) A 20' public utility easement and a temporary construction easement in Section 47, Block 9, BS&F Survey, Potter County :

4) Six water line easements of varying widths in Section 138, Block 2, AB&M Survey, Potter County:

8.	PRESENTATION: 2014 EVERY DROP COUNTS: Overview; This presentation will provide an overview of Amarillo’s water usage and the conservation goals and activities for the 2014 Every Drop Counts Campaign.

9.	PRESENTATION: Amarillo 101 Graduation and Recognition.

10.	REPORT: Animal Control Update and Plan.

10.	REPORT: Animal Control Update and Plan.

PUBLIC FORUM
Overview; Comments from interested citizens on matters pertaining to City policies, programs or services.

MISCELLANEOUS

1.	Planning and Zoning Commission, minutes of April 14, 2014.

Boards and Commissions - appointments as listed on attached. Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building. An access ramp leading to the main entry is located at the southwest corner of the building. Parking spaces for individuals with disabilities are available in the south parking lot. City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible. Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229. Posted this 2nd day of May 2014.