(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Library Board
Parks and Recreation Commission
Traffic Commission

(2) Discussion on Proposed City Council Strategic Goals and Planning; and

(3) Consider future agenda items.

(1) Amarillo Economic Development Corporation incentive project;

(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects - TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Zambrana; APM and Jessep;

(6) Discuss 2012 Atmos Rate Appeal and associated matters;

(7) Discuss SPS TCRF and rate case and associated matters;

(8) To deliberate regarding security devices or security audits, security personnel;

(9) Discuss gifts or donations to the City;

(10) Discuss City Council Strategic Planning Workshop; and

(11) Discuss Animal Control Management and Operations.

A.

Award - Rebuild of Police Department Chiller:       Award on TXMAS Coop Purchasing Contract to Johnson Controls, Inc. -- $53,732.00 This item awards a contract to rebuild the existing HVAC chiller at the Amarillo Police Department. This is a TXMAS purchase as Johnson Controls is the only certified manufacturer to rebuild the existing York equipment. Funding for the project is available in the approved 2013-14 Capital Improvement Program budget and funded by the insurance settlement from last year's hail storm.

B.

Award - Oils and Grease Annual Contract: Award to low responsive bidder by line item as follows: Western Marketing $80,098.90           (Lines1,3-5,7,10,11,20,27,30)           United Oil and Grease $72,220.59           (Lines 2,6,8,9,12,13,15,19,23-26,282,29) Griffin Oil   $6,084.17 (Lines 14,16-18,21,22,31) Total Award         $158,403.66 This item approves the annual contract for oils and greases used throughout the year by the City's Municipal Garage as well as the Transit, Airport, Fire, and Wastewater Treatment departments. This contract represents an average decrease of 14.42% from last year's contract. Funding for the annual contract is available in each department's approved operating budgets.

C.

Approval - Electrical Improvements to Carson County Wellfield:   Award to: Southwestern Public Service Company (SPS) -- $82,170.00 This item approves a contact with Southwestern Public Service Company (SPS) for the design and construction of 2.5 miles of electric distribution lines and the upgrade of .45 miles of existing lines to serve the City's two new wells in the Carson County well field. The addition of these wells assists in maintaining the production levels of this well field. Funding is available from the approved 2012 and 2013 Utilities Division Capital Improvement Project budgets.

D.

Approval - Shared Cost Construction Agreement:   Sam's Real Estate Business Trust This item approves a shared cost agreement for the construction of a 30"  sanitary sewer line extension west of Soncy Road from north of Hollywood Road to the I-40 West Frontage Road. The sewer line will support the development of a new Sam's Club. The agreement also provides for a temporary sanitary sewer line connection from the Westgate Parkway line to the Sam's site.  Sam's Real Estate Business Trust will fund $1 million of the construction upon completion of the project. This project is contingent upon Sam's purchase of the property before July 1, 2014.

E.

Approval - Engineering Services for Improvements to the Supervisory Control and Data Acquisition (SCDA): Award to best evaluated proposer:  CDM Smith, Inc.-- $553,800.00 This item approves a professional services agreement with CDM Smith, Inc. for the upgrade of three independent Supervisory Control and Data Acquisition (SCDA) systems into one standardized system. The agreement provides for design and engineering services, equipment procurement assistance, start-up, training and the preparation of the operating and maintenance documentation. The agreement also provides support services for one year following completion of the project.  This upgrade will modernize the SCADA system at the Osage Water Treatment Plant and support the water production and distribution process. Funding for the design services is available from the approved 2012 Utilities Division Capital Improvement Project budget.

F.

Purchase - Network Recovery Equipment and Service:     Award to low responsive bidder:  Choice Solutions -- $87,745.00 The item approves the purchase of data recovery and storage equipment and related services for the Information Technology Division. The purchase expands the storage capacity for the City's public safety computer servers. Funding for the purchase is available from the approved Information Technology Capital Improvements Project budget for Upgrades - Hardware Purchase.

G.	Dedications and Acceptances: A 30' public utility easement in Section 91, Block 2, AB&M Survey, Potter County for George Chapman in the vicinity of I-40 and Auction Drive.