(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Amarillo Hospital District Board of Managers
Board of Review - Landmarks & Historic District
Comprehensive Plan Advisory Committee
Downtown Urban Design Review Board
Library Advisory Board
Planning and Zoning Commission
Texas Panhandle Centers
Traffic Advisory Board
Zoning Board of Adjustment

(2) Presentation and Discussion of the proposed 2014/2015 Fiscal Year Budgets and Program of Services for:  Amarillo Convention and Visitor Council; and

(3) Consider future agenda items.

(1) Amarillo Economic Development Corporation incentive project and related matters;

(2) Possible groundwater rights transactions in Potter, Carson, Roberts or Ochiltree Counties;

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects - TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Atmos (2012 rate case) Burch; Zambrana, Torres, West, Johnson, Mission Pipe and SPS 2014 Rate Case;

(6) To deliberate regarding security devices or security audits, security personnel;

(7) Briefing and discussion - Utility Billing;

(8) TxDot Right-of-Ways Maintenance, projects and improvements;

(9) City’s organizational structure; including Fire Marshall’s office;

(10) Meet and confer petitions;

(11) Hotel petitions;

(12) Recycling yard regulation;

(13) Discuss and review City and TxDot Road Projects and 58th Avenues, Southwest 9th Avenue, Fulton Drive, and 2015 Overlay Program;

(14) Stormwater management and update;

(15) FY 2015/2016 Proposed City Budget and related matters;

(16) Amarillo Citizens for Open Government discussion; and

(17) Training & Qualifications of Model Police Departments

A.

Acceptance - Refugee Health Services Grant: Funding Agency Texas Department of State Health Services Funding Amount $471,088.00 (decrease of $8,233) Contract Term October 1, 2015 through September 30, 2016 This item accepts a one-year grant application from the Texas Department of State Health Services for the Refugee Health Services program.  The proposed grant represents funding needed to support the Public Health Department's efforts to provide health screening, referral, and immunizations to refugees resettled in Potter and Randall counties.

B.

Acceptance - Infectious Disease Preparedness and Response Epidemiology Grant: Funding Agency: Texas Department of State Health Services Funding Amount: $165,000.00 (new grant) Contract Term: September 1, 2015 through August 31, 2017 This item accepts a two-year grant application from the Texas Department of State Health Services for enhanced infectious disease preparedness and response.  The proposed grant represents funding needed to support the Public Health Department's efforts to provide an epidemiologist to be part of the Communicable Disease program, providing disease investigation, data entry, data analysis, and emergency response.

C.

Acceptance - Tuberculosis State Grant: Funding Agency: Texas Department of State Health Services Funding Amount: $50,187.00 plus a 20% match from the City of Amarillo totaling $60,950.00 (decrease of $12,813) Contract Term: September 1, 2015 through August 31, 2016 This item accepts a one-year grant application from the Texas Department of State Health Services for the TB State program.  The proposed grant represents funding needed to support the Public Health Department's efforts to provide tuberculosis screening, diagnostic testing, and treatment of both active and latent TB.

D.

Acceptance - Tuberculosis Federal Grant: Funding Agency:  Texas Department of State Health Services Funding Amount:  $44,269 plus a 20% match from the City of Amarillo               totaling $53,123 (increase of $6,939) Contract Term:      January 1, 2016 through December 31, 2016 This item accepts a one-year grant application from the Texas Department of State Health Services for the Tuberculosis Federal grant. The proposed grant represents funding needed to support the Public Health Department's efforts to provide tuberculosis screening, diagnostic testing, and treatment of both active and latent TB.

E.

Acceptance - Public Health Emergency Preparedness Grant: Funding Agency: Texas Department of State Health Services Funding Amount: $248.133.00 plus a 20% match from the City of Amarillo totaling $296,407.00 (increase of $3,011) Contract Term: July 1, 2015 through June 30, 2016 This item accepts a one-year grant application from the Texas Department of State Health Services for the Refugee Health Services program.  The proposed grant represents funding needed to support the Public Health Department's efforts to provide all hazards planning and response for events such.

F.

Acceptance - Public Health Emergency Preparedness Supplemental Grant: Funding Agency: Texas Department of State Health Services Funding Amount: $39,844.00 plus a 20% match from the City of Amarillo totaling $ 43,828.00 (new grant) Contract Term: November 1, 2015 through June 30, 2016 This item accepts a seven month grant application from the Texas Department of State Health Services for supplemental funding to the Public Health Emergency Preparedness grant.  The proposed grant represents additional funding from the Texas Department of State Health Services to enhance PHEP funding and efforts.

G.

Acceptance - Texas Traffic Safety Program Grant: Grantor:  Texas Department of Transportation Grant Amount: $168,434.00 Match Amount: $230,614.15 Total:           $399,048.15 This item accepts the Fiscal Year 2015 Texas Traffic Safety Program Grant.  The Texas Department of Transportation provides funding to the Amarillo Police Department to focus additional resources on Driving While Intoxicated (DWI) offenses, Speed Enforcement, Occupant Protection (Safety Belt and Child Safety Seat) and Distracted Driving. The required matching funds are budgeted in the Police Department operating budget.

H.

Acceptance - 2015 National Rifle Association (NRA) Foundation Range Grant: Parties - City of Amarillo and NRA Range Foundation Amount:  $53,772.40 This item accepts a grant from the NRA Range Foundation for the construction of a new 40' x 100' steel storage building at the Amarillo Shooting Complex.  The building will support the ongoing operations of the public and law enforcement operations at the Complex and provides outside funding for a project that would otherwise be included in a future Capital project with wholly City funds.  The total estimated cost of the building is $110,128 and the City match will be in the approximate amount of $57,128.  Funding for the match will come from the General Construction Fund.

I.

Award - Hotel Occupancy Tax Automated Collection and Reporting Services: Award to responsive proposer:  MuniServices, LLC -- $70,000.00                 This item approves a three (3) year consultant services agreement to provide administrative services for collection and reporting regarding the local portion of the Hotel Occupancy Tax.

J.

Award - Purchase and Install Play Equipment, safety Surfacing, & Shade Structure: Exerplay, Inc. -- $394,893.75 This item awards a contract for the purchase and installation of handicap inclusive, barrier free play equipment, synthetic safety surfacing, and a shade shelter for the new all inclusive playground and plaza being built at the Medical Center Park.  This purchase is based on BuyBoard Contract #423-13 and is being paid in its entirety through a donation from the Southwest Ambucs organization.

K.

Award - Purchase of a Front-End Loader: Award to sole responsive bidder: Yellowhouse Machinery Co. -- $81,868.38 This item awards a contract for the purchase of a replacement of a 2006 front-end loader for use by the Water Production Department.  This purchase was competitively bid with only one respondent.  The cost represents a 36% increase over the 2006 purchase price.  Funding for the purchase is budgeted in the Department's Machinery General Account.

L.

Award - Purchase of Building Automation and Security System Components: Entech Sales & Service - $52,802.00 This item awards a contract for the purchase of building automation and security components needed for the Simms Building remodeling project.  This purchase is a proprietary purchase as the vendor is the supplier for the City's entire building and security system.  Funding for the purchase is budgeted in the Department's Contract Permanent Improvements Account.

M.

Award - Purchase Joint Repair on the DeVaughn-Cortez Bridge: Award to low responsive bidder: Gilvin-Terrill, Ltd. - $178,887.50 This item awards a contract for the purchase of the removal and replacement of joints on the DeVaughn-Cortez Bridge.  This purchase was  competitively bid with the recommended vendor being the lowest responsible bidder.  Funding for this purchase is available in the Department's Contract Permanent Improvements Fund.