(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Amarillo Hospital District Board of Managers
Amarillo Local Government Corporation
  Board of Review - Landmarks & Historic District
Comprehensive Plan Advisory Committee
Downtown Urban Design Review Board
Library Advisory Board
Planning and Zoning Commission
Texas Panhandle Centers
Town Square Public Improvement District Advisory Board
Traffic Advisory Board
Zoning Board of Adjustment

(2) Presentation and Discussion: Proposed FY 2015/2016 City of Amarillo Budget and related matters;

(3) Presentation and Discussion with Downtown Amarillo, Inc. on proposed activities and possible scope of services FY 2015/2016;

(4) Discussion on changing Council meeting times and locations; and

(5) Consider future agenda items.

(1) Amarillo Economic Development Corporation incentive project and related matters;

(2) Possible groundwater rights transactions in Potter, Carson, Roberts or Ochiltree Counties;

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects - TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Atmos (2012 rate case) Burch; Zambrana, Torres, West, Johnson, Mission Pipe and SPS 2014 Rate Case;

(6) To deliberate regarding security devices or security audits, security personnel;

(7) Briefing and discussion - Utility Billing;

(8) TxDot Right-of-Ways Maintenance, projects and improvements;

(9) City’s organizational structure; including Fire Marshall’s office;

(10) Meet and confer petitions;

(11) Hotel petitions;

(12) Recycling yard regulation;

(13) Discuss and review City and TxDot Road Projects and 58th Avenues, Southwest 9th Avenue, Fulton Drive, and 2015 Overlay Program;

(14) Stormwater management and update;

(15) FY 2015/2016 Proposed City Budget and related matters;

(16) Amarillo Citizens for Open Government discussion; and

(17) Training & Qualifications of Model Police Departments.

A.

Purchase - Heavy Equipment: Award to best value bid: Ditch Witch (under contract) -- $291,353.37 This item approves the purchase of a horizontal directional drilling machine.  This item is a budgeted purchase to enhance the capabilities of the City to perform line replacements and installation with limited surface disruptions.  Funding for this purchase is available in the Municipal Garage General Machinery Fund.

B.

Purchasing - Microsoft Licenses:   Award on Department of Information Resources (DIR) Cooperative Purchasing Contract:  SHI Government Solutions -- $83,010.40 This item approves the purchase of citywide product licenses on a Microsoft Enterprise Agreement which will acquire perpetual software licenses, upgrade rights and lock-in prices to spread the purchase cost over a three year period.  Funding for this purchase is included in the Information Technology Operating Budget.

C.

Award - Landscape Maintenance and Mowing Contract for Greenways Public Improvement District: Award to:  Ramirez Lawn & Sprinkler - base fee of $107,927   This item awards a 3-year contract with a 2-year options to perform landscape maintenance, mowing, edging and trimming for the Greenways Public Improvement District (PID).  All funds for this contract will be payable from the PID and will not require any City funds.  This contract is recommended for approval by the Greenways Public Improvement District Board of Directors.

D.

Approval - Continuum of Care Grant Agreements: Granting Agency:  U.S. Department of Housing and Urban Development FY 2014 Continuum of Care Program Grants -- $772,766.00 This item approves the FY 2014 Continuum of Care grant agreements with the Department of Housing and Urban Development (HUD) for the continuation of the following programs: Permanent Housing Program (Shelter Plus Care) -- $367,044 Provides rental assistance to homeless persons with disabilities and their families, primarily, those with serious mental illness or chronic problems with alcohol or drugs. Case management is provided by Texas Panhandle Centers. Supportive Housing Program (Transitional Housing) -- $314,634 Provides rental assistance to homeless families with children referred from shelters and community agencies. Supportive services and case management is provided by Downtown Women's Center.  Homeless Management Information Systems (HMIS) -- $91,088 Provides the software licenses and annual service support for the Homeless Management Information System (HMIS). HMIS is a computerized data management and collection software system  required for the provision of services.

E.

Approval - Annual JDE Support Renewal: Awarded to:  Oracle -- $120,818.08 This item represents the proposed annual software support and maintenance renewal for the existing JD Edwards software applications.  JD Edwards is the business management software suite used by the City to collect, process and manage data related to financing, accounting, purchasing, human resources, inventory and work order processing.  Funding for this purchase is included in the Information Technology Operating Budget.

F.

Approval - Interlocal Agreement - Automobile Burglary Theft Prevention Authority Joint Grant Application: This item is the approval of an Interlocal agreement between the City of Amarillo and Potter County to submit a multi-jurisdictional grant application to the Automobile Burglary Theft Prevention Authority of the State of Texas.  The grant application will fund specific activities to aid in the reduction of auto thefts in and around Amarillo.  The required match from the City of Amarillo is the dedication of a police Lieutenant to oversee the activities of the unit.  The Lieutenant position is in the proposed FY 2015/2016 City operating budget.