AGENDAS

FOR THE AMARILLO CITY COUNCIL CLOSED SESSION TO BE HELD ON TUESDAY, FEBRUARY 2, 2016 AT 3:00 P.M. ON THE THIRD FLOOR, ROOM 303, CITY COUNCIL CONFERENCE ROOM, CITY HALL, 509 SOUTHEAST 7th AVENUE, AMARILLO, TEXAS, AND WORK SESSION AT 4:00 P.M. OR IMMEDIATELY AFTER CLOSED SESSION AND THE REGULAR MEETING OF THE AMARILLO CITY COUNCIL AT 5:00 P.M., CITY HALL, 509 SOUTHEAST 7th AVENUE, COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL, AMARILLO, TEXAS.

Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

WORK SESSION

A.	City Council will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for regular meeting and attachments;

(2) Consider appointments to Boards and Commissions: Advisory Committee for People with Disabilities
Amarillo Hospital District Board of Managers
Board of Review-Landmarks & Historic District
Center City Tax Increment Reinvestment Zone #1 Board of Directors
Community Development Advisory Committee
Construction Advisory and Appeals Board
Downtown Urban Design Review Board

(3) Presentation and Report by Amarillo Convention and Visitor Council;

(4) Presentation and Recommendation from the Continuum of Care Advisory Ad Hoc Sub-Committee; and

(5) Consider future Agenda items and request reports from City Manager.

B.	City Council may convene in Executive Session to receive reports on or discuss any of the following pending projects or matters:

(1) Discussion regarding appointments to vacant Board positions; and discussion regarding qualifications, rights, duties and responsibilities of Board members and appointees, in accordance with the Texas Open Meetings Act, Texas Government Code, Section 551.074; and

(2) Consult with Attorney about pending or contemplated litigation or settlement of same or, to consult with the attorney on a matter in which the attorney’s duty to the governmental body under the Texas Disciplinary Rules of Professional Conduct conflicts with this chapter, in accordance with the Texas Open Meetings Act, Texas Government Code, Section 551.071. ________________________________________________________________

REGULAR MEETING ITEMS

INVOCATION
INTRODUCTION: New Division Directors PRESENTATION: Achievement of Library Excellence Award

1.	MINUTES: Approval of the City Council minutes of the regular meeting held on January 26, 2016.

ORDINANCE NO. 7581:
This is the first reading of an ordinance rezoning Lots 11 and 12, Edgefield Addition, in Section 171, Block 3, AB&M Survey, Randall County, to change from Residential District 3 to Office District 1, in the vicinity of 34th Avenue and South Polk Street. It is recommended for approval by a 6:0 vote of the Planning and Zoning Commission.

ORDINANCE NO. 7582:
This is the first reading of an ordinance rezoning a 7.97 acre tract of land out of Section 62, Block 9, BS&F Survey, Randall County, to change from Planned Development District 260 to General Retail District, in the vicinity of Bent Tree Drive and Soncy Road. It is recommended for approval by a 6:0 vote of the Planning and Zoning Commission.

ORDINANCE NO. 7583:
This is the first reading of an ordinance rezoning three tracts of land. Tract 1 consists of 9.04 acres of land to change from Agricultural District to Residential District 1; Tract 2 consists of 13.75 acres of land to change from Agricultural District and Residential District 1 to Residential District 3; and Tract 3 is a 1.70 acre of land to change from Agricultural District to a Residential District 3, all in Section 39, Block 9, BS&F Survey, Randall County, in the vicinity of Kingsgate Drive and Glenwood Drive. It is recommended for approval by a 6:0 vote of the Planning and Zoning Commission.

5.	ORDINANCE NO. 7578: This is the second and final reading of an ordinance amending Ordinance No. 7076 as to the Project Plans and Cost as stated within the Tax Increment Reinvestment Zone Number One, City of Amarillo, Texas, Final Project and Financing Plan.

ORDINANCE NO. 7580:
This is the second and final reading of an ordinance approving the loan from the Tax Increment Reinvestment Zone Number One, City of Amarillo, Texas to the Amarillo Local Government Corporation and the budget amendment to the Tax Increment Reinvestment Zone Number One for the 2015-2016 fiscal year.

7.	ORDINANCE NO. 7579: This is the second and final reading of an ordinance amending the City of Amarillo 2014-2015 Budget by amending the compensated Absences Fund 2014-2015 budget and the Court Security Fund 2014-2015 budget.

8.	RESOLUTION - PUBLIC HEARING: This resolution conducts a public hearing on and considers ordering the removal of a substandard structure located at 402 South Tennessee Street.

9.	RESOLUTION - PUBLIC HEARING: This resolution conducts a public hearing on and considers ordering the removal of a substandard structure located at 3909 Southeast 12th Avenue.

10.	RESOLUTION - PUBLIC HEARING: This resolution conducts a public hearing on and considers ordering the removal of a substandard structure located at 113 Northeast 12th Avenue.

11.	APPOINTMENTS - BOARDS AND COMMISSIONS: Appointment is needed for the following board:

12.	CONSENT AGENDA: It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

A. Award - Fire Pump System and Sprinklers:
Fire Safety, Inc. -- $104,940.00

This item awards a contract for replacement of fire pump system and associated fire sprinklers at Building 602, located at the Rick Husband Amarillo International Airport.

B. Purchase - Heavy Trucks:
Award to low bidders meeting specifications as follows:
Summit Truck Center - Lines 1,2,4,6,7,10,11 $2,057,642.00
Premier Truck Group 445261 - Line 3 $155,324.00
Premier Truck Group Alt. #1 448510 - Lines 5, 8 $259,494.00
Bruckner Truck Sales, Inc. - Line 9 $209,965.00
Total Award $2,682,425.00

This item is the scheduled replacement of heavy trucks that have reached or exceeded usable life and additional equipment approved in the 2015-2016 budget. The award consists of heavy trucks that will be used by the following departments: Water Distribution, Drainage Utility, Solid Waste Collection, Park Maintenance, and Street Department. This bid represents an overall 8% increase from the last purchase. Funding for this award is available in the approved FY 2015-2016 Municipal Garage Rolling Stock Budget.

C. Approval - Change Order No. 3 - Rehabilitation of Southwest 9th Avenue from Coulter Street to Amarillo Boulevard:
Original Contract: $2,061,156.95
Previous Change Orders: $79,982.20
Current Change Order: $31,600.00
(25 additional days added to contract) Total Change Orders: $111,582.20
Revised Contract: $2,172,739.15

This item approves Change Order No. 3 to the contract with Holmes Construction Company LP for work performed on the rehabilitation of Southwest 9th Avenue from Coulter Street to Amarillo Boulevard. The change order is to pay for repair work to the roadway that became necessary to relocate an unidentified gas line. Funding for this change order is available in the approved Engineering Department Capital Improvements Program.

D. Approval - Change Order No. 1 - Storm Sewer in Hillside Road from Soncy Road to Helium Road:
Original Contract: $766,307.38
Current Change Order: $(39,152.20)
Revised Contract: $727,155.18

This item approves Change Order No. 1 to the contract with Williams Ditching LLC for work performed on the storm sewer in Hillside Road from Hillside Road to Helium Road. The change order is for approval of a cost reduction proposal eliminating the steel casing and PVC gravity flow pipe and replacing them with AWWA C905 restrained joint PVC pipe. Contractor will be paid 50% of the cost savings $39,152.20 upon completion of the associated items.

E. Approval - Professional Services:

This item authorizes the Interim City Manager to enter into an agreement to secure legal representation for the City of Amarillo with William M. McKamie, attorney to serve as City Attorney of Amarillo.

PUBLIC FORUM
Comments from interested citizens on matters pertaining to City policies, programs or services. (This is the opportunity for visitors and guests to address the City Council on any issue. The City Council may not discuss any presented issue, nor may any action be taken on any issue at this time. Texas Attorney General Opinion JC-0169)

MISCELLANEOUS

1.	Planning and Zoning Commission, minutes of January 11, 2016.

Boards and Commissions - appointments as listed on attached. Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building. An access ramp leading to the main entry is located at the southwest corner of the building. Parking spaces for individuals with disabilities are available in the south parking lot. City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible. Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229. Posted this 29th day of January 2016.