AGENDAS
FOR THE AMARILLO CITY COUNCIL WORK SESSION TO BE HELD ON TUESDAY, MAY 17, 2016 AT 3:30 P.M. AND THE REGULAR MEETING OF THE AMARILLO CITY COUNCIL AT 5:00 P.M., CITY HALL, 509 SOUTHEAST 7th AVENUE, COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL, AMARILLO, TEXAS.
Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.
WORK SESSION
| A. |
City Council will discuss or receive reports on the following current matters or projects.
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(1) Review agenda items for regular meeting and attachments;
(2) Consider appointments to Boards and Commissions:
Board of Review-Landmarks & Historic District
Planning and Zoning Commission
Traffic Advisory Board
(3) Presentation and discussion on Budget Preparation: Capital Improvement Projects Part II;
(4) Presentation and discussion on Budget Capital Improvement Community Engagement Program;
(5) Consultation with Attorney regarding Meet & Confer status; and
(6) Consider future Agenda items and request reports from City Manager.
| B. |
City Council may convene in Executive Session to receive reports on or discuss any of the following pending projects or matters:
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(1) Discussion regarding appointment to vacancy on the City Council; discussion regarding process for identifying qualified applicants to consider for appointment; and discussion regarding qualifications, rights, duties and responsibilities of the Mayor and members of the City Council, in accordance with the Texas Open Meetings Act, Texas Government Code, Section 551.074; and
(2) Sec.551.071 - Consult with Attorney about pending or contemplated litigation or settlement of same. McKee, et al v. City of Amarillo, in the United States District Court for the Northern District of Texas, Amarillo Division; and
(3) Sec. 551.071 - Consult with the attorney on a matter in which the attorney’s duty to the governmental body under the Texas Disciplinary Rules of Professional Conduct conflicts with this chapter. ___________________________________________________________
REGULAR MEETING ITEMS
INVOCATION: Kevin Deckard, Polk Street United Methodist Church
PROCLAMATION: "Elder Abuse Awareness Month"
| 1. |
MINUTES:
Approval of the City Council minutes of the regular meeting held on May 10, 2016.
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| 2. |
ORDINANCE NO. 7602:
This is the first reading of an ordinance rezoning of a 20.46 acre tract of land out of Section 191, Block 2, AB&M Survey, Potter County, Texas, plus one-half of all bounding streets, alleys, and public ways to change from Agricultural District to Residential District 3.This item was recommended for approval by a 4:0 vote of the Planning and Zoning Commission.
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| 3. |
ORDINANCE NO. 7603:
This is the first reading of an ordinance rezoning of a 5.928 acre tract of land in Section 183, Block 2, AB&M Survey, Randall County, plus one-half of all bounding streets, alleys and public ways, to change from Agricultural District to Residential District 3 This item was recommended for approval by a 4:0 vote of the Planning and Zoning Commission.
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| 4. |
ORDINANCE NO. 7604:
This is the first reading of an ordinance to consider amending the Amarillo Municipal Code, Chapter 4-2, Signs, to provide revisions of sign definitions and temporary sign regulations.
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| 5. |
RESOLUTION - PUBLIC HEARING:
This resolution conducts a public hearing on and considers ordering the removal of a substandard structure located at 1107 North Bolton Street.
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| 8. |
PRESENTATION:
This is a presentation for a Spay Initiative "Diva Day." Critter Haven Rescue and Animal Management & Welfare have partnered to offer 350 spay vouchers with accompanying microchips and necessary vaccinations. Zip Codes of focus for the Spay Initiative are 79106 or 79107.
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| 9. |
CONSENT AGENDA:
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:
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| A. |
Award - Purchase of Groundwater Rights:
Sellers: Stephen and Tonya Detten
The contract in the amount of $143,175.00 is for the purchase of groundwater rights to add acreage in proximity of the City owned Well #519 to the Potter County Well Field Permit. This purchase will be in compliance with Panhandle Groundwater Conservation District rules.
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| B. |
Award - Software Maintenance:
Open Text, Inc. -- $86,770.51
This purchase renews annual vendor-provided support and maintenance for Open Text eDocs software which is utilized by al City departments.
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| C. |
Award Bid No. 5363 - Masterson Pump Station Replacement Switchgear:
Scope: Replace Electrical Switchgear at Masterson (Carson County) Pump Station
Bid for New Switchgear: $379,803.00
Bid for spare Starter Parts: $47,517
Total Contract amount: $427,320.00
This item is award of bid for the replacement of the Masterson Pump Station Electrical Switchgear. The current equipment was installed in the 1980’s and we can no longer purchase spare or replacement parts. This would allow for full capacity pumpage from the City’s largest well field.
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| D. |
Award -- Annual Tire Supply Agreement:
Lang Tire & Auto $40,058.40
A to Z Tire & Battery, Inc. $23,170.00
Southern Tire Mart $147,340.00
Reed Faris Tire Co. $14,205.00
Autco Tire & Service Center, Inc. $20,611.00
Hathaway Industries, LLP $105,431.68
Total Awarded $350,816.08
This award is to approve an annual contract for the purchase of tires for the City of Amarillo.
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| E. |
Approval - Change Order Three (3) - Job #521941: 24th Pipeline 48" Well Water Transfer Line:
Original Contract: $11,740.159.00
Previous Change Orders: $355,877.44
Current Change Order: $506,592.00
Total Change Orders: $862,469.44
Revised Contract: $12,602,628.44
This item approves Change Order No. 3 to the contract with Condie Construction Company, Inc. for additional work required on the 24th Pipeline.
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| F. |
Approval - Addendum Three (3) - Job #521941: 24th Pipeline 48" Well Water Transfer Line:
Original Contract: $1,525,054.00
Previous Addendum: 0
Current Addendum: ($20,352.00)
Total Addendums: ($20,352.00)
Revised Contract: $1,288,554.00
This item approves Addendum No. 3 to the Professional Service Agreement with HDR Engineering, Inc. to deduct a lump sum fee for omitting services outline in the addendum.
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| G. |
Approval - Aviation Clear Zone Easement:
Aviation Clear Zone Easement, being 4,700 feet above mean sea level above the plat of South Georgia Unit No. 31, an addition to the City of Amarillo, being an unplatted tract of land, in Section 183, Block 2, AB&M Survey, Randall County, Texas.
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| H. |
Approval - License and Hold Harmless Agreement:
License and Hold Harmless Agreement for the installation of groundwater monitoring wells in public right-of-way in Sections 123 and 124, Block 2, AB&M Survey, Potter County.
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PUBLIC FORUM
Comments from interested citizens on matters pertaining to City policies, programs or services.
(This is the opportunity for visitors and guests to address the City Council on any issue. The City Council may not discuss any presented issue, nor may any action be taken on any issue at this time. Texas Attorney General Opinion JC-0169)
MISCELLANEOUS
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Boards and Commissions - appointments as listed on attached. Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building. An access ramp leading to the main entry is located at the southwest corner of the building. Parking spaces for individuals with disabilities are available in the south parking lot. City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible. Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229.
Posted this 13th day of May 2016.
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