AGENDAS
FOR THE AMARILLO CITY COUNCIL WORK SESSION TO BE HELD ON TUESDAY, AUGUST 1, 2017 AT 4:00 P.M. AND THE REGULAR MEETING OF THE AMARILLO CITY COUNCIL AT 5:00 P.M., CITY HALL, 509 SOUTHEAST 7th AVENUE, COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL, AMARILLO, TEXAS.
Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

WORK SESSION

A. City Council will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for regular meeting and attachments;

(2) Discuss Council Calendar options;

(3) Staff presentation - overview on Public Improvement District purpose, creation, approval and operation; and

(4) Consider future Agenda items and request reports from City Manager.   _____________________________________________________________________

REGULAR MEETING ITEMS

A. City Council will discuss or receive reports on the following current matters or projects.

(2) Discuss Council Calendar options;

(3) Staff presentation - overview on Public Improvement District purpose, creation, approval and operation; and

INVOCATION: Kevin Deckard, Polk Street Methodist Church
PUBLIC COMMENT: Citizens who desire to address the City Council with regard to matters on the agenda or having to do with the City's policies, programs, or services will be received at this time. The total time allotted for comments is 30-minutes with each speaker limited to three (3) minutes. City Council may not discuss items not on this agenda, but may respond with factual, established policy information, or refer to staff. The City Council may choose to place the item on a future agenda. (Texas Attorney General Opinion. JC-0169.)

1. CONSENT AGENDA: 
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction: THE FOLLOWING ITEMS MAY BE ACTED UPON BY ONE MOTION. NO SEPARATE DISCUSSION OR ACTION ON ANY OF THE ITEMS IS NECESSARY UNLESS DESIRED BY A COUNCILMEMBER, IN WHICH EVENT THE ITEM SHALL BE CONSIDERED IN ITS NORMAL SEQUENCE AFTER THE ITEMS NOT REQUIRING SEPARATE DISCUSSION HAVE BEEN ACTED UPON BY A SINGLE MOTION.

A. MINUTES: 
Approval of the City Council minutes of the orientation and regular meetings held on July 25, 2017.

B. EASEMENT VACATION:
Consideration and possible action on a resolution approving the vacation of 22.775 acres to Public Utility / Drainage Easements in Tract 2 of Westcliff Park Unit No. 18, an addition to the City of Amarillo, in Section 24, Block 9, BS&F Survey, Potter County, Texas.  This vacation was reviewed and recommended for approval by a 7:0 vote from the Planning and Zoning Commission. (Vicinity: Westwood Drive and Blossom Way)

C. EASEMENT DEDICATION:
Consideration and possible action on a dedication of 11.516 acres to Public Utility / Drainage Easements in Tract 2 of Westcliff Park Unit No. 18, an addition to the City of Amarillo, in Section 24, Block 9, BS&F Survey, Potter County, Texas.  This dedication was reviewed and recommended for approval by a 7:0 vote from the Planning and Zoning Commission. (Vicinity: Westwood Drive and Blossom Way)

D. AVIATION CLEAR ZONE EASEMENT:
Aviation Clear Zone Easement, being 4,350 feet above mean sea level above the plat of Thomas Addition Unit No. 1, an addition to the City of Amarillo,  being an unplatted tract of land in Section 152, Block 2, AB&M Survey, Randall County, Texas. (Vicinity: Southeast 58th Avenue and South Osage Street)

E. APPROVAL - LICENSE AND HOLD HARMLESS AGREEMENT: License and Hold Harmless to encumber a 15’ by 100’ surface of Public Utility Easement, Drainage Easement, and Fire Lane Easement (vacated 80’ Public ROW) for the building foundation/structure in Lot 3, Block 185, Plemons Unit No. 1, in Section 170, Block 2, AB&M Survey, Potter County, Texas. (Vicinity: South Jackson Street and Southwest 14th Avenue) REGULAR AGENDA

2. RESOLUTION - PUBLIC HEARING - PINNACLE PUBLIC IMPROVEMENT DISTRICT: 
This resolution conducts a public hearing and establishes a public improvement district to be located in the subdivisions known as "Pinnacle" in the vicinity of Bell Street, Hollywood Road/Loop 335 and South Western Street.  This petition was submitted by Matt Griffith d/b/a Rockrose Development, LLC for residential and commercial/retail uses.  This Public Improvement District is created to fund the construction and maintenance of certain right-of-way improvements such as landscaping, green areas and entry features throughout the subdivision.

3. PUBLIC HEARING - ANNEXATION - TASCOSA ROAD AND RAVENWOOD DRIVE VICINITY: 
This item conducts a public hearing to gather comments for and against annexation of a 154.68 acre property situated west of the city limits, and located near the northwest corner of the intersection of Tascosa Road (also known as RM 1061) and Ravenwood Drive, and north of a westerly projection of Ravenwood Drive.

4. ACCEPTANCE - ACCEPTANCE - HIV PREVENTION GRANT:  Grant Amount : $210,250 Grantor: Texas Department of State Health Services
This item accepts the award from the Texas Department of State Health Services from January 1, 2018 thru December 31, 2018 to continue funding for the HIV Prevention Program in the public health department.

5. AWARD - CRADLEPOINT IN-VEHICLE ROUTERS FOR PD:  Insight Public Sector, Inc. dba Insight Global Finance -- $167,248.90
This item is to approve the hardware lease that will replace 102 Cradlepoint In-Vehicle Routers for the police department.

6. AWARD - AWARD-CONTRACT FOR REMOVAL AND REPLACEMENT OF THE CEILING AND CANOPY AT THE CIVIC CENTER ENTRANCE #3 - TRI-STATE GENERAL CONTRACTING - $58,576: 
This item is for the removal and replacement of the ceiling and track portion of the canopy for the Civic Center at entrance #3, the damaged occurred during the wind and rain storm on 05/04/2017.

7. APPROVAL OF CHANGE ORDER #1 - BID NO. 5612, JOB # 521634: NE CARSON COUNTY WELLS 664 & 665:  Original Contract: $ 1,908,878.00 Previous Change Orders: $ 0.00 Current Change Order: $372,039.06 Revised Contract: $2,280,917.06
This item approves Change Order # 1 to the contract with L.A. Fuller & Sons for additional work required on the project (JOB # 521634: Construction services for the construction of the electrical portion of the water wells and gate assemblies located in Carson County well field.)

8. AWARD - PROFESSIONAL SERVICES WITH KSA ENGINEERS, INC.  FOR CONSTRUCTION SERVICES MANAGEMENT FOR HILLSIDE TERRACE ESTATES 30" SEWER REPLACEMENT CONTRACT 2 (PROJECT NO. 521943, RFQ #11-17) IN THE AMOUNT OF $477,500.00: 
This item is for the award of contract for construction services management to: 1) provide project management services, 2) resident project representative/inspector services, and 3) lab testing for construction materials.

9. AWARD OF CONTRACT JOB 530001 BID # RFQ-13-17 FY 2017-2021 COMMUNITY INVESTMENT PROGRAM  AGREEMENT FOR ENGINEERING SERVICES IN THE AMOUNT OF $230,400.00 FOR REYNOLDS ENGINEERING ASSOCIATES, INC: 
This item is to perform electrical engineering services in connection with the design of 24th St. Pump Station Switch Gear Replacement.

10. AWARD - PROJECT NO. 523058 - 30" WATER MAIN EXTENSION IN 34TH AVENUE & CR 34 FROM SONCY TANK TO HELIUM ROAD - WEST TEXAS UTILITY CONTRACTORS, INC. - $ 753,450.00: 
This item is to approve the contract for construction services for West Texas Utility Contractors, Inc. to install a new, 30" water main.

11. APPROVAL - AMENDMENT NO. 2 - AGREEMENT FOR PROFESSIONAL SERVICES WITH BRANDT ENGINEERS GROUP, LTD: 
This item is to include resident project representative (RPR) in scope of services.  Increase in agreement of $245,100.00.

12. ACCEPTANCE - APPROVAL OF FAA AIP GRANT NO. 3-48-0007-042-2017: 
This item accepts the award with the Federal Aviation Administration for 90% funding of the Isolated Apron Panel Replacement capital improvement project at the Rick Husband Amarillo International Airport.

MISCELLANEOUS

1. Planning and Zoning Commission, minutes of July 10, 2017.

2. Boards and Commission - needed appointments as listed on attached.  Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229.  Posted this 28th day of July 2017. Amarillo City Council meetings stream live on Cable Channel 10 and are available online at: www.amarillo.gov/granicus Archived meetings are also available.