AGENDAS
FOR THE AMARILLO CITY COUNCIL WORK SESSION TO BE HELD ON TUESDAY, OCTOBER 17, 2017 AT 3:30 P.M. AND THE REGULAR MEETING OF THE AMARILLO CITY COUNCIL AT 5:00 P.M., CITY HALL, 509 SOUTHEAST 7th AVENUE, COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL, AMARILLO, TEXAS.
Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.
WORK SESSION
| A. |
City Council will discuss or receive reports on the following current matters or projects.
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(2) Update on City’s Website;
(5) Consider future Agenda items and request reports from City Manager.
| 5. |
RESOLUTION -- GRANT APPLICATION TO THE UNITED STATES DEPARTMENT OF TRANSPORTATION:
(Contact: Kyle Schniederjan, City Engineer)
Proposed Grant funding: $14,113,937
Proposed Local Match: $3,528,484
Total Project Cost: $17,642,421
This item is to approve the resolution authorizing and approving the submission of a grant application to the United States Department of Transportation - Transportation Investment Generation Economic Recovery (TIGER) Discretionary Grant. The resolution authorizes and approves the submission of a grant application to the TIGER Discretionary Grant fund and pledges the minimum 20% Local Funding Match. Currently the Polk Street Improvements and Streetscape project is funded with $5,562,000 thru the CIP plan authorized by public approval of Proposition 1. The grant application proposes and commits a portion of those funds $3,528,484 as a local match percentage of a larger grant funded project with similar and encompassing project scope. The grant application proposes street improvements including the development of a Complete Street concept to eight blocks of Polk Street and 24 blocks of Sixth Avenue.<>br>
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(1) Section 551.087 -- Discuss and deliberate the offer of financial or other incentive to a business prospect related Project 16-06-01 (Higher Education).
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REGULAR MEETING ITEMS
INVOCATION: Sean Vokes, Hillside Christian Church
PLEDGE OF ALLEGIANCE: Sean Villalobos
PROCLAMATION: "Dyslexia Awareness Month"
PUBLIC COMMENT: Citizens who desire to address the City Council with regard to matters on the agenda or having to do with the City's policies, programs, or services will be received at this time. The total time allotted for comments is 30-minutes with each speaker limited to three (3) minutes. City Council may not discuss items not on this agenda, but may respond with factual, established policy information, or refer to staff. The City Council may choose to place the item on a future agenda.
(Texas Attorney General Opinion. JC-0169.)
| 1. |
CONSENT AGENDA:
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:
THE FOLLOWING ITEMS MAY BE ACTED UPON BY ONE MOTION. NO SEPARATE DISCUSSION OR ACTION ON ANY OF THE ITEMS IS NECESSARY UNLESS DESIRED BY A COUNCILMEMBER, IN WHICH EVENT THE ITEM SHALL BE CONSIDERED IN ITS NORMAL SEQUENCE AFTER THE ITEMS NOT REQUIRING SEPARATE DISCUSSION HAVE BEEN ACTED UPON BY A SINGLE MOTION.
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| A. |
MINUTES:
Approval of the City Council minutes of the regular meeting held on October 10, 2017.
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| B. |
PURCHASE - MECHANICAL STREET SWEEPER:
(Contact: Glenn Lavender, Shop Superintendent)
Award using HGAC Contract meeting specifications:
Heil of Texas -- $282,005.00
This item is the scheduled replacement of unit 7312, 2011 Freightliner Sweeper that has reached or exceeded useable life expectancy. This award will be used by the Street Department for daily operations. This bid represents a 1% increase from the last purchase. Funding for this award is available in the approved FY 2017-2018 Fleet Services Rolling Stock Budget.
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| C. |
AWARD - OILS AND GREASES ANNUAL CONTRACT:
(Contact: Trent Davis, Purchasing Agent)
Western Marketing $59,306.43
Griffin Oil $2,148.15
Commercial Distributing, Inc. $15,270.59
Total Awarded $76,725.17
This award is to approve an annual contract for the purchase of oils and greases annual contract.
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| D. |
AWARD - ELECTRICAL SUPPLIES ANNUAL CONTRACT:
(Contact: Trent Davis, Purchasing Agent)
Award to Dealers Electrical Supply in an amount not to exceed $423,000.00
Electrical Contract awarded on Buyboard Purchasing Cooperative Contract #501-15 & #527-17
This award is to approve a contract for the purchase of electrical supplies.
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| E. |
APPROVAL - CHANGE ORDER NO. 6 - JOB NO. 430065: LANDFILL SCALES AND SCALEHOUSE FACILITY:
(Contact: Floyd Hartman, CIP Director)
Original Contract: $ 742,772.43
Previous Change Orders: $ 39,212.30
Current Change Order: $ 13,127.73
Revised Contract Total: $ 795,112.46
Change Order No. 6 addresses final contract quantities and includes the installation of additional HMAC pavement to widen the northbound lane of the landfill scalehouse. The additional pavement will minimize traffic entering the landfill from causing damage to unpaved areas, reducing maintenance requirements. This will also provide a safer driving surface for traffic as it leaves the scalehouse and enters the landfill.
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| F. |
APPROVAL OF AMENDMENT NO. 4, TASK ORDER NO. 15, KSA ENGINEERS AT THE RICK HUSBAND AMARILLO INTERNATIONAL AIRPORT:
(Contact: Michael Conner, Airport Director)
This item is for the drilling of five (5) additional monitoring wells and one year of monitoring services for the East End Drainage project. The total cost of the Amendment is $95,556.28. This amendment outlines the requirements for monitoring wells and quarterly testing per the TCEQ Risk Based Assessment for the East Side Drainage Project.
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| G. |
AVIATION CLEAR ZONE EASEMENT:
Aviation Clear Zone Easement, being 4,800 feet above mean sea level above the plat of Holiday South Unit No. 10 a suburban subdivision to the City of Amarillo, being an unplatted tract of land in Section 177, Block 2, AB&M Survey, Randall County, Texas.
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| H. |
AWARD - CITY HALL FACILITIES REMODEL:
Remodel for the Legal Department Offices on the second floor of City Hall. Awarded to Panhandle Steel Buildings, Inc. The awarded contract will be issued to Buy Board number 520-16 in the amount of $182,449.00.
REGULAR AGENDA
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| 2. |
PRESENTATION AND CONSIDERATION OF ORDINANCE NO. 7678:
(Contact: Jeffrey English, Planner I)
This is a public hearing and first reading to rezone a 13.26 acre tract of land in the Northwest corner of Lot 48, Block 1, South Side Acres Unit No. 25, in Section 230, Block 2, AB&M Survey, Randall County, Texas plus one-half of all bounding streets, alleys, and public ways to change from Agricultural District with Specific Use Permit 99 (A/S-99) to General Retail District (GR). (Vicinity: Southwest 58th Avenue and Royce Drive.)
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| 3. |
PRESENTATION AND CONSIDERATION OF ORDINANCE NO. 7679:
(Contact: Jeffrey English, Planner I)
This is a public hearing and first reading to rezone Lots 10 - 12, Block 223, Plemons Unit No. 1, in Section 170, Block 2, AB&M Survey, Potter County, Texas plus one-half of all bounding streets, alleys, and public ways to change from Planned Development 130 (PD-130) to Planned Development 130 (PD-130). (Vicinity: Southwest 16th Avenue and South Jackson Street.)
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| 4. |
PRESENTATION AND CONSIDERATION OF ORDINANCE NO. 7680:
(Contact: Cody Balzen, Planner I)
This is a public hearing and first reading to rezone Lots 1A and 1B, Block 6, Ridgeview Medical Center Unit No. 24, in Section 43, Block 9, BS&F Survey, Potter County, Texas, plus one-half of all bounding streets, alleys, and public ways to change from Planned Development District 244 (PD-244) to Office District 2 (O-2). (Vicinity: South Coulter Street and Evans Drive.)
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| 4. |
PRESENTATION AND CONSIDERATION OF ORDINANCE NO. 7680:
(Contact: Cody Balzen, Planner I)
This is a public hearing and first reading to rezone Lots 1A and 1B, Block 6, Ridgeview Medical Center Unit No. 24, in Section 43, Block 9, BS&F Survey, Potter County, Texas, plus one-half of all bounding streets, alleys, and public ways to change from Planned Development District 244 (PD-244) to Office District 2 (O-2). (Vicinity: South Coulter Street and Evans Drive.)
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| 5. |
RESOLUTION -- GRANT APPLICATION TO THE UNITED STATES DEPARTMENT OF TRANSPORTATION:
(Contact: Kyle Schniederjan, City Engineer)
Proposed Grant funding: $14,113,937
Proposed Local Match: $3,528,484
Total Project Cost: $17,642,421
This item is to approve the resolution authorizing and approving the submission of a grant application to the United States Department of Transportation - Transportation Investment Generation Economic Recovery (TIGER) Discretionary Grant. The resolution authorizes and approves the submission of a grant application to the TIGER Discretionary Grant fund and pledges the minimum 20% Local Funding Match. Currently the Polk Street Improvements and Streetscape project is funded with $5,562,000 thru the CIP plan authorized by public approval of Proposition 1. The grant application proposes and commits a portion of those funds $3,528,484 as a local match percentage of a larger grant funded project with similar and encompassing project scope. The grant application proposes street improvements including the development of a Complete Street concept to eight blocks of Polk Street and 24 blocks of Sixth Avenue.<>br>
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