AGENDAS
FOR THE AMARILLO CITY COUNCIL WORK SESSION TO BE HELD ON TUESDAY, DECEMBER 19, 2017 AT 3:00 P.M. AND THE REGULAR MEETING OF THE AMARILLO CITY COUNCIL AT 5:00 P.M., CITY HALL, 509 SOUTHEAST 7th AVENUE, COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL, AMARILLO, TEXAS.
Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.
WORK SESSION
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City Council will discuss or receive reports on the following current matters or projects.
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(3) Pillars, Initiatives & Blueprint Status Report;
(1) Sec. 551.071 - Consult with attorney on a matter in which the attorney’s duty to the governmental body under the Texas Disciplinary Rules of Professional Conduct conflicts with this chapter:
(a) Discussion regarding status of negotiations - MPEV lease agreement and related matters.
(2) Sec. 551.087 - Deliberation regarding economic develop negotiations in accordance with the Texas Open Meetings Act:
(a) Discussion regarding commercial or financial information received from a business prospect and to deliberate the offer of a financial or other incentive to a business prospect, and related matters:
17-11-05 Information Technology
17-11-04 Food Production
17-10-05 Manufacturing
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REGULAR MEETING ITEMS
INVOCATION: Blake Clevenger, Hillside Christian Church
PUBLIC COMMENT: Citizens who desire to address the City Council with regard to matters on the agenda or having to do with the City's policies, programs, or services will be received at this time. The total time allotted for comments is 30-minutes with each speaker limited to three (3) minutes. City Council may not discuss items not on this agenda, but may respond with factual, established policy information, or refer to staff. The City Council may choose to place the item on a future agenda.
(Texas Attorney General Opinion. JC-0169.)
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CONSENT AGENDA:
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:
THE FOLLOWING ITEMS MAY BE ACTED UPON BY ONE MOTION. NO SEPARATE DISCUSSION OR ACTION ON ANY OF THE ITEMS IS NECESSARY UNLESS DESIRED BY A COUNCILMEMBER, IN WHICH EVENT THE ITEM SHALL BE CONSIDERED IN ITS NORMAL SEQUENCE AFTER THE ITEMS NOT REQUIRING SEPARATE DISCUSSION HAVE BEEN ACTED UPON BY A SINGLE MOTION.
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| A. |
MINUTES:
Overveiw: Approval of the City Council minutes of the regular meeting held on December 12, 2017.
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| B. |
ORDINANCE NO. 7702:
(Contact: AJ Fawver, Planning and Zoning Director)
This is the second and final reading of an ordinance rezoning of 1.536 acre of a tract of land situated in Section 10, Block 9, BS&F Survey, Abstract No. 136, City of Amarillo, Potter County, Texas plus one-half of all bounding streets, alleys, and public ways to change from Planned Development 55 with amendments B, C, G and Y (PD-55BCGY) and PD-55TY to General Retail (GR). (Vicinity: West Amarillo Boulevard and Plum Creek Drive.)
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ORDINANCE NO. 7703:
(Contact: Shaun May, Environment Health Director)
This is the second and final reading of an ordinance to update and amend Amarillo City Ordinance Chapter 8-5 - Public Health. The updates and amendments are designed to 1) eliminate conflicts and redundancies by fully adopting the Texas Food Establishment Rules (TFER); 2) Reduce the regulatory burden; 3) update the permitting and inspection process for Mobile Food Units; 4) update Food Establishment closure policy and enforcement remedies; 5) improve transparency and communication with the public regarding Food Establishment inspection reporting.
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CONSIDERATION AND APPROVAL - PURCHASE AGREEMENT FOR EASEMENTS FOR THE INSTALLATION OF THE NORTHWEST INTERCEPTOR SANITARY SEWER PROJECT -- $135,000:
(Contact: Floyd Hartman, Director, Capital Projects and Development Engineering)
City Staff is recommending approval of the Purchase Agreement for Easements to procure the necessary permanent and temporary construction easements on a 324.35 acre tract of land in Section 46, Block 9, BS&F Survey, Potter County, Texas for the installation of the Northwest Interceptor sanitary sewer project. The Northwest Interceptor project is the installation of over 6 miles of sanitary sewer in West Amarillo Creek from Southwest 9th Avenue northwesterly to the existing Lift Station 40. This project is necessary to provide sanitary sewer service and relief of overloaded conditions in the existing system as identified in an engineering study.
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CONSIDER APPROVAL OF THE COMMUNICATIONS SYSTEM AGREEMENT WITH BSA HEALTH SYSTEM:
(Contact: Kevin Starbuck, Assistant City Manager)
This agreement will authorize BSA Health System to operate on the City of Amarillo NEXGEN Radio Communications System with applicable infrastructure support fees assessed per the agreement.
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CONSIDERATION AND APPROVAL - ADDENDUM #5 TO AGREEMENT FOR ENGINEERING SERVICES - ADDITIONAL FEE OF $72,000:
(Contact: Floyd Hartman, Director, Capital Projects and Development Engineering)
This Addendum #5 is necessary to provide professional service construction and compliance observation services including monitoring and reporting for the final closeout of the Arden Road Pipeline installation and the installation of the baffle system in the clearwells at the Osage Water Treatment Plant. The installation of baffles in the existing clearwell tanks will provide multiple options in the water treatment process to ensure the highest quality of drinking water.
Previous Addendums adjusted the original contract amount of $1,417,650 as follows:
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| 1. |
Added $4,900 to provide the City with services to assist in the application of TWDB funding.
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Added $198,000 to provide for the anticipated construction services inspection for the installation of the pipeline.
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Added $178,150 for the evaluation, report, and design of the clearwell baffling project.
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Deducted $27,000 for services provided in-house by qualified City staff.
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AWARD - SPLIT CASE PUMP REPAIR AT POTTER CO. PUMP STATION:
(Contact: Kenneth McColl, Treatment Plant Maintenance Foreman)
Award to Gasket & Packings, Inc. -- $59,495.00:
This award is to approve a contract for the repair of Split Case Pump at Potter Co. Pump Station.
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CONSIDER PURCHASE APPROVAL OF FIRE TRUCK-LADDER STYLE:
(Contact: Glenn Lavender, Fleet Services Superintendent)
Hall Buick GMC -- $825,556.88
This item considers replacement of unit 7105, 2008 Ferrera 107’ Ladder Truck used by the Fire Department. This vehicle will be used by the Fire Department for daily operational requirements throughout the City. Unit 7105 has reached the end of its manageable life cycle within the Fleet. Unit 7105 will be traded in at a cost savings of $200,000.00.
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CONSIDER PURCHASE APPROVAL OF REPLACEMENT VEHICLE FOR FIRE DEPARTMENT:
(Contact: Glenn Lavender, Fleet Services Superintendent)
Hall Buick GMC -- $564,777.88
This item considers the scheduled replacement of unit 6626, 2005 American LaFrance Fire Truck/Pumper Style. New Fire Truck will be used for daily operational requirements. Vehicle 6626 has reached or exceeded its useable life cycle.
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AWARD OF GOLF PRODUCT PURCHASE CONTRACT TO THE ACUSHNET COMPANY FOR TITLEIST, PINNACLE AND FOOTJOY PRODUCTS:
(Contact: Rod Tweet, Parks & Recreation Director)
Acushnet -- $200,000.00
This award is to approve an annual "not-to-exceed" contract price for the whole sale purchase of Titleist, Pinnacle and Foot-Joy golf products in the amount of $200,000. The Acushnet Company is the exclusive manufacturer and wholesale distributor of these products and is the sole source of the products at wholesale prices. The wholesale purchase of these products provide inventory for retail sale at both pro shops at Ross Rogers Golf Complex and Comanche Trail Golf Complex. Sales of merchandise will produce an estimated gross margin of 40% or approximate 20% net profit.
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CONSIDER AWARD - HASTING-BROADWAY SEWER EXTENSION AND REHABILITATION:
(Contact: Floyd Hartman, Director, Capital Projects and Development Engineering)
Horseshoe Construction, Inc. - $541,111.00
This item is to consider award of the construction contract for Wastewater Collection Improvements for the replacement and upsizing of select sanitary sewer lines in Hetrick Acres and the construction of new sanitary sewer lines to serve future development west of Ross Rogers Golf Course.
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CONSIDER ASSIGNMENT OF A DEED OF TRUST FOR PROPERTY ACQUIRED THROUGH A FEDERAL GRANT:
(Contact: Martia Wellage-Reiley, Transit Director)
The City of Amarillo has received federal funds through the Bus and Bus Facilities Public Transportation Grant Program, administered by Texas Department of Transportation (TxDOT). The Texas Transportation Code, Chapter 455, authorizes the State through TXDOT to secure in trust from the City of Amarillo for the following property:
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(1) Pump Service. New Air and Lube System Installed;
(2) Lighting. Bay Lighting Fixtures and Block Heater Cord Reels Installed;
(3) Flooring. Shop flooring with Dur-A-Flex and Yellow Safety Striping Resurfaced;
(4) Mechanical. Two Cyclone Water Heaters, Loop Line and Pressure Pump Installed; and
(5) Exterior Metal Door with Glass Insert Installed.
REGULAR AGENDA
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PRESENTATION AND CONSIDERATION OF ORDINANCE NO. 7701:
(Contact: AJ Fawver, Planning and Zoning Director)
This is a public hearing and first reading of an ordinance rezoning of Lot 1, Block 1, Plemons Addition Unit No. 22, in Section 155 and Section 170, Block 2, AB&M Survey, Potter County, Texas plus one-half of all bounding streets, alleys, and public ways to change from Central Business District (CB) and Light Industrial District (I-1) to Planned Development District 387 (PD-387). (Vicinity: South Buchanan Street and Southeast 8th Avenue.)
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CONSIDER STANDARD UTILITY AGREEMENTS WITH TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) ASSOCIATED WITH THE RELOCATION OF UTILITIES ALONG SL335 FROM BELL STREET TO COULTER STREET:
(Contact: Floyd Hartman, Director, Capital Projects and Development Engineering)
This item approves three agreements with TxDOT: U14966, U14967, and U14968 provide for reimbursement of certain qualified expenses incurred by the City during the relocation of utilities associated with the TxDOT project on SL335 from Bell St to Coulter St. The City’s utility relocation contract has previously been awarded to Amarillo Utility Contractors in the amount of $4,504,294.00. These agreements are for the reimbursable portion of that construction. As required by TxDOT, the agreements are divided by their roadway section. Reimbursements will be for actual costs, but a summary of the anticipated reimbursement follows:
U14966 - $728,870.74
U14967 - $196,324.57
U14968 - $494,243.65
Total: $1,419,438.96
Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building. An access ramp leading to the main entry is located at the southwest corner of the building. Parking spaces for individuals with disabilities are available in the south parking lot. City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible. Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229.
Posted this 15th day of December 2017.
Amarillo City Council meetings stream live on Cable Channel 10 and are available online at: www.amarillo.gov/granicus
Archived meetings are also available.
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