AGENDAS
FOR THE AMARILLO CITY COUNCIL WORK SESSION TO BE HELD ON TUESDAY, MAY 29, 2018 AT 4:00 P.M. AND THE REGULAR MEETING OF THE AMARILLO CITY COUNCIL AT 5:00 P.M., CITY HALL, 509 SOUTHEAST 7th AVENUE, COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL, AMARILLO, TEXAS.
Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

WORK SESSION

A. City Council will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for regular meeting and attachments;

(2) TxDOT Projects and Interchange Update;

(3) Proposition 1 Street Improvement Projects Update;

(4) Reports and updates from City Councilmembers serving on outside Boards:     Amarillo Local Government Corporation Convention and Visitors Council First Responders Excellence and Innovation Fund Board Pedestrian and Bicycle Safety Advisory Committee; and

(5) Consider future Agenda items and request reports from City Manager.   ______________________________________________________________________

REGULAR MEETING ITEMS

A. City Council will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for regular meeting and attachments;

(2) TxDOT Projects and Interchange Update;

(3) Proposition 1 Street Improvement Projects Update;

INVOCATION: Kevin Deckard, Polk Street United Methodist Church
PUBLIC COMMENT: Citizens who desire to address the City Council with regard to matters on the agenda or having to do with the City's policies, programs, or services will be received at this time. The total time allotted for comments is 30-minutes with each speaker limited to three (3) minutes. City Council may not discuss items not on this agenda, but may respond with factual, established policy information, or refer to staff. The City Council may choose to place the item on a future agenda. (Texas Attorney General Opinion. JC-0169.)

1. CONSENT AGENDA:   It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:   THE FOLLOWING ITEMS MAY BE ACTED UPON BY ONE MOTION. NO SEPARATE DISCUSSION OR ACTION ON ANY OF THE ITEMS IS NECESSARY UNLESS DESIRED BY A COUNCILMEMBER, IN WHICH EVENT THE ITEM SHALL BE CONSIDERED IN ITS NORMAL SEQUENCE AFTER THE ITEMS NOT REQUIRING SEPARATE DISCUSSION HAVE BEEN ACTED UPON BY A SINGLE MOTION.

A. MINUTES:
Approval of the City Council  minutes of the  regular meeting  held  on  May 22, 2018.

B. AWARD - CIVIC CENTER COMPLEX VIDEO BOARDS:
(Contact: Sherman Bass, Civic Center Complex General Manager) Daktronics -- $249,821.06 This is a replacement of the LED displays located inside the Civic Center Complex Coliseum. These video boards will allow for video display and work in conjunction with the remaining scoreboards and equipment previously procured from Daktronics. Funding for this award is available in the FY 2017 Capital Improvement Fund for the Civic Center Complex.

C. CONSIDER APPROVAL OF THE COMMUNICATIONS SYSTEM AGREEMENT WITH AMARILLO INDEPENDENT SCHOOL DISTRICT:
(Contact:  Kevin Starbuck, Assistant City Manager) This agreement will authorize Amarillo Independent School District to operate on the City of Amarillo NEXGEN Radio Communications System with applicable infrastructure support fees assessed per the agreement.

D. CONSIDER AWARD - PROFESSIONAL SERVICES AGREEMENT FOR LOOP 335 B2 UTILITY RELOCATIONS:
(Contact:  Kyle Schniederjan, Interim Director CP&DE) Kimley-Horn and Associates, Inc. -- $284,300.00 This item is to consider award of a Professional Services Agreement for Engineering Services for the relocation of two water transmission pipelines and the abandonment of a potable water well which are currently located in TXDOT Right-of-Way, west of Soncy Road, along the Helium Road alignment.  These utility relocations are required due to TXDOT construction of State Loop 335.

E. CONSIDER AWARD - FY 2017-2021 COMMUNITY INVESTMENT PROGRAM WASTEWATER COLLECTION IMPROVEMENTS: LIFT STATION 55:
(Contact:  Kyle Schniederjan, Interim Director CP&DE) Williams Ditching, LLC. -- $1,300,155.77 This item is to consider award of the construction contract for the installation of a new lift station and force main with corresponding appurtenances to facilitate initial infrastructure needs for future development in the area.

F. CONSIDER AWARD - STREETS NORTHEAST QUADRANT SEAL COATING FY 2016/2017 - FY 2020/2021 COMMUNITY INVESTMENT PROGRAM, PROPOSITION 1:
(Contact:  Kyle Schniederjan, Interim Director CP&DE) CDM Holdings, LLC. -- $3,410,994.10 This item is to consider award of the construction contract for the seal coating of streets within the Northeast quadrant of Amarillo that have been identified as needing rehabilitation. (2017 GO Bonds Issuance, Proposition 1.)

G. CONSIDER AWARD OF CONTRACT FOR THE LEASE OF A CHIPSPREADER AND TWO 25-TON PNEUMATIC ROLLERS FOR THREE MONTHS DURING SUMMER FOR SEALCOATING OF PAVED STREETS TO THE FOLLOWING VENDORS:
(Contact:  Chris Mitchell, Street Superintendent) Bee Equipment Sales, Ltd. (Chipspeader)  -- $32,683.65 Associated Supply Company, Inc. (Two 25-ton Rollers) -- $21,285.78 Two key pieces of equipment utilized in the sealcoat process are the chipspreader and pneumatic roller.  For the past eight years, the Street Division has leased a chipspeader and two 25-ton rollers for the summer sealcoat program.  The leased chipspreader serves as a backup to the City owned chipspreader to prevent the city from losing valuable hours, or even days, of operation due to equipment malfunctions.  The two leased rollers, which are significantly larger than the City owned rollers, provide quicker compaction and better adhesion of the rock to the street surface. REGULAR AGENDA

2. PRESENTATION AND CONSIDERATION OF ORDINANCE NO. 7733:  
Amending Ordinance No. 4969 to Correct a Clerical Error Relating to the Legal Description of an Alley being Vacated in the Vicinity of I-40 and Eastern Street. (Contact:  Bryan McWilliams, Interim City Attorney) This item finds that a portion of the legal description set forth in Ordinance 4969 is erroneous and was the result of a clerical error.  This Ordinance corrects said error to effectuate the intent of the Amarillo City Council.

3. RESOLUTION - DESIGNATES STREET CLOSURES IN DOWNTOWN AMARILLO FOR THE "AMARILLO’S ROUTE 66 CELEBRATION" TO BE HELD ON JUNE 30, 2018:  
(Contact:  Kevin Starbuck, Assistant City Manager) This is a resolution in support of the closure of Texas Department of Transportation (TxDOT) U.S. Highway 87 on South Fillmore Street from 5th Avenue to 8th Avenue, and U.S. Highway 287 on South Taylor from 5th Avenue to 8th Avenue from June 30, 2018 at 6:00 a.m. to July 1, 2018 at 7:00 a.m. for the "Amarillo’s Route 66 Celebration" to be held in Downtown Amarillo, and authorizes the City Manager to execute all necessary documents with TxDOT.

4. EXECUTIVE SESSION:  
City Council may convene in Executive Session to receive reports on or discuss any of the following pending projects or matters:

(1) Section 551.087 - Deliberation regarding economic development negotiations; discussion regarding commercial or financial information received from a business prospect.

(a) City Economic Development Project #18-01 in the vicinity of I-40 West and S. Coulter St.

(b) City Economic Development Project #18-02 in the vicinity of I-40 East and Ross St.

(c) City Economic Development Project #18-03 in the vicinity of I-40 East and Quarter Horse Dr. Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229.  Posted this 25th day of May 2018. Amarillo City Council meetings stream live on Cable Channel 10 and are available online at:  http://amarillo.gov/city-hall/city-government/view-city-council-meetings Archived meetings are also available.