Commissioners Court - March 21,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 21th day of March, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation on the Hays County-Texas Department of Transportation Partnership Program FM 150 West Character Plan project.  WHISENANT/CONLEY

Agenda Item # 1

2. Adopt a Proclamation declaring March 24, 201 as World TB Day.  INGALSBE/GARZA

32321

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of county invoices. VILLARREAL-ALONZO

32322

4. Approve Commissioners Court Minutes of March 7, 2017.  COBB/GONZALEZ

32323

5. Authorize Commercial OSSF Permit at 12345 Paul’s Valley, Austin, TX 78737. WHISENANT/MCINNIS

32324

6. Authorize the Sheriff’s Office Jail Division to purchase a replacement card access system and amend the budget accordingly. COBB/CUTLER

32325

7. Approve out of state travel for Lieutenant David Burns to attend the National Homeland Security Conference in Buffalo, NY.  COBB/CUTLER

32326

8. Approve Utility Permits.  COBB/BORCHERDING

32327

9. Approve the Continuing Education Hours for the Hays County Tax Assessor-Collector.  COBB/CARAWAY

32328

10. Accept a donation of $100.00 issued to the Hays County Sheriff’s Office Communications Division and amend the budget accordingly.  COBB/CUTLER

32329

11. Ratify the County Judge’s execution of a Zone Variance Application Form required by the City of San Marcos, Texas, related to the Jail/Public Safety Building project, and authorize the Director of Development and Community Services to execute any future applications required for this project. COBB/GARZA

32330

12. Authorize the Transportation Department to purchase a new Samsung Galaxy Tablet for data collection from radar signs and amend the budget accordingly.  COBB/BORCHERDING

32331

13. Authorize payment to Catalyst Marketing Innovations for expenses related to the Historical Commission’s web design in which no purchase order was issued or quotes obtained as required per the County Purchasing Policy.  COBB

32332

14. Authorize reimbursement to Kate Johnson for expenses related to the Historical Commission’s Kyle Depot Restoration Project in which no purchase order was issued or quotes obtained as required per the County Purchasing Policy.  COBB

32333

15. Authorize payment to Hart of Texas for expenses related to Recycling and Solid Waste forklift repair in which no purchase order was issued or quotes obtained as required per County Purchasing policy.  COBB/GARZA

32334

16. Authorize the County Judge to execute Change Order Authorization No. 12 between Hays County and Wood and Thomason Construction, LP for work related to the renovations at the County Owned Facility at 200 Stillwater, in Precinct 3.  CONLEY/GARZA

32335

17. Authorize County Judge to execute agreement with RVi in an amount not to exceed $14,000 for re-design of parking area for Gay Ruby Dahlstrom Nature Preserve and amend the budget accordingly.  JONES/GARZA

32336

18. Authorize the County Judge to execute the Greater Texas Landscape Service contract effective March 8, 2017 related to county wide cemetery maintenance (IFB 2017-B03).  COBB

32337

19. Authorize the Constable Precinct 2 Office to add two telephone allowances effective March 1, 2017 for Deputy Constable, slot 0885-016 and amend the budget accordingly.  COBB/TORRES

32338

20. Authorize purchases for technology and safety enhancements for the Constable Precinct 2 Office and amend the budget accordingly.  JONES/TORRES

32339

ACTION ITEMS

ROADS

21. Discussion and possible action to call for a public hearing on April 4, 2017 to establish traffic regulations on Creek Road near the ball fields (speed limit).  WHISENANT/BORCHERDING

32340

22. Authorize the County Judge to execute a Supplemental Agreement No. 1 to the Professional Service Agreement with Lockwood, Andrews and Newnam, Inc. for professional Right-of-Way Acquisition Services on the FM 110 (SH123 to Yarrington Road) project in Hays County as part of the Partnership Program.  INGALSBE

32341

23. Discussion and possible action to consider the adoption of a traffic calming policy prepared by the Transportation Department for Countywide use.  JONES/INGALSBE/BORCHERDING

32342

SUBDIVISIONS

24. SUB-662; Replat of Lot 13, Burnet Ranch Section 2. Discussion and possible action to approve final plat; hold a public hearing.  CONLEY/HAIRELL

32343

25. SUB-495 Mountain Gateway Order Subdivision (2 Lots).  Discussion and possible action to approve final plat.  WHISENANT/HAIRELL

32344

MISCELLANEOUS

26. Discussion and possible action to authorize the County Judge to sign a Letter Amendment to the Agreement with Scott Yarbrough related to employee health benefit services, adding services and fees related to the development and analysis of Requests for Proposals for the upcoming employee medical and dental benefits plan and increasing the not-to-exceed fee.  INGALSBE/MILLER

32345

27. Discussion and possible action to authorize the Transportation Director to hire vacant Road Maintenance Worker Senior, slot 1070-003, at the 50th percentile effective April 1, 2017.  COBB/BORCHERDING

32346

28. Discussion and possible action to authorize the Sheriffs Office to utilize County Wide Funds for the repair of sewer lines for the Hays County Jail and amend the budget accordingly.  COBB/CUTLER

32347

29. Discussion and possible action to award work to select respondents of RFQ 2017-P04, related to the Hays County Public Safety Bond Program; to authorize General Counsel to finalize Professional Services Agreements with awardees; and to authorize the County Judge to execute said Agreements.  INGALSBE/CONLEY

32348

30. Discussion and possible action to adopt a Resolution in support of legislation to add several highways in Hays County to Section 391, Subchapter I of the Texas Transportation Code which restricts certain off-premise signage.  WHISENANT/CONLEY

32349

31. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement between Hays County and the City of Dripping Springs related to the County’s participation in Dripping Springs TIRZ No.1 and Dripping Springs TIRZ No.2, in compliance with the Policy for County Participation in Agreements Related to Reinvestment Zones Created by Municipalities within Hays County.  WHISENANT

32350

32. Discussion and possible action to adopt a resolution in support of the City of Dripping Springs wastewater expansion plan and discharge permit application.  WHISENANT

Agenda Item # 32

33. Discussion and possible action to authorize the County Judge to execute a Letter Amendment to the Agreement with Terracon Consultants, Inc. related to geotechnical services at the Public Safety Facility Site on Stagecoach trail in San Marcos, Texas adding services and increasing the not-to-exceed fee by $4,500.  INGALSBE/CONLEY

32351

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

35. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item # 35

36. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item # 36

37. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item # 37

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.