Commissioners Court - October 10,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 10th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring the month of October, 2017 as National Breast Cancer Awareness Month. INGALSBE

32929

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

32930

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

Agenda Item # 3- Pulled

4. Approve the payment of Humana claims.  VILLARREAL-ALONZO

32931

5. Approve Commissioners Court Minutes of October 3, 2017.  INGALSBE/GONZALEZ

32932

6. Approve the payment of the October 15, 2017 payroll disbursements in an amount not to exceed $2,650,400.00 effective October 13, 2017 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

32933

7. Authorize Commercial OSSF Permit at 18455 Ranch Road 12, Wimberley TX 78676. CONLEY/MCINNIS

32934

8. Approve the Intergovernmental Transfer (IGT) of Local Provider Participation Funds (LPPF) for Central Texas Medical Center and Seton Medical Center Hays for DY 6 Uncompensated Care (UC) payments as part of the Texas Healthcare Transformation and Quality Improvement Program (1115 Waiver). INGALSBE/SHELL

32935

9. Accept the FM 150 West Character Plan: Final Report and Master Plan. WHISENANT/CONLEY

32936

10. Ratify and approve change order No. 1, effective date September 13th, for the remodel of the Precinct 4 Tax Office substation. WHISENANT/GARZA

32937

11. Authorize payment to Goodyear Auto Service for six tires where no purchase order was issued or quotes obtained as per the County Purchasing Policy. COBB/CUTLER

32938

12. Approve out of state travel for Kate Johnson to Harrisburg, PA for progress meeting related to the Buck Winn murals restoration and the History of Ranching documentary and amend the budget accordingly. INGALSBE/JOHNSON

32939

13. Authorize Development Services to add a telephone allowance effective October 1, 2017 for the Environmental Health Specialist II position, slot number 1167-002 and amend the budget accordingly. INGALSBE/MCINNIS

32940

14. Approve renewal of IFB 2017-B02 Countywide Dumpsters with Texas Disposal Systems for one (1) additional year as stated in the original bid. INGALSBE/LAPOINTE/VILLARREAL-ALONZO

32941

15. Approve renewal of IFB 2015-B03 Hauling of Solid Waste with Texas Disposal Systems and Hauling of Glass with Central Waste & Recycling for one (1) additional year as stated in the original bid. INGALSBE/LAPOINTE/VILLARREAL-ALONZO

32942

16. Authorize payment to the Texas District & County Attorney Association (TDCAA) for the District Attorney’s Office related to conference registration, where no purchase order was issued as required per the County Purchasing Policy. INGALSBE/MAU/VILLARREAL-ALONZO

32943

17. Authorize the District Attorney’s Office to utilize Hot Check Fee funds to implement salary supplements for the Administrative Assistant II, slot 027 effective 10/1/17 and Administrative Assistant II, slot 004 effective 1/13/2018 amend the budget accordingly. INGALSBE/MAU

32944

ACTION ITEMS

ROADS

18. Discussion and possible action to authorize the execution of a contract with Prime Strategies, Inc. to provide General Engineering Consultant (GEC)/Program Management services for the Hays County 2016 Road Bond Program State Highway System projects. JONES/CONLEY

32945

19. Discussion and possible action to consider the acceptance of the roads into the county road system for Stonefield subd. Sections 1, 7, & 9. JONES/BORCHERDING

32946

20. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the Letter of Credit #20160519, and acceptance of both the 2-year maintenance bond #0575587 in the amount of $60,000.00 and the re-vegetation bond #HSIFSU0724193 in the amount of $22,500.00 for Great Hills subdivision, Section 6. JONES/BORCHERDING

32947

21. Discussion and possible action to authorize the execution of a Professional Services Agreement with American Structurepoint, Inc. to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the RM 3237 safety improvement project from RM 150 to RM 12 as part of the 2016 Road Bond Program. CONLEY

32948

22. Discussion and possible action to authorize the execution of a contract with Rogers Design Services, PLLC to provide environmental documentation and construction engineering services for the FM 967 safety turn lane projects at Ball Field and west of FM 1626 as part of the 2016 Road Bond Program. JONES

SUBDIVISIONS

23. Call for a public hearing on November 14, 2017 to discuss the cancellation of a portion of Rocky Ranch Acres Section 1. WHISENANT/STRICKLAND

32950

24. Discussion and possible action to consider a variance from chapter 721.5.07( C ) in the Hays County Development Regulations to allow for the amended plat of lot 3 in the Watkins Subdivision.  WHISENANT/STRICKLAND

32951

MISCELLANEOUS

25. Discussion and possible action to approve an Interlocal Agreement and the associated Executive Board Bylaws between Hays County, the City of Kyle, and the City of Buda for the maintenance and operation of a Combined  Emergency Communications Center and Public Safety Answering Point (PSAP) that will provide 911 call taking and dispatch services for Hays County, Kyle Police Department, Buda Police Department and the respective Fire and EMS providers of all Emergency Service Districts in the County. CONLEY/INGALSBE/SHELL

32952

26. Discussion and possible action to approve an Interlocal Agreement between Hays County and the City of Kyle regarding software, equipment and services necessary for the Kyle Police Department’s integration into the CIS Computer Aided Dispatch System (CAD). CONLEY/INGALSBE/SHELL

32953

27. Discussion and possible action to consider the appointment of Steve Clay to replace Scotty “Chad” Crawford as a member of the Emergency Services District No. 9 (ESD#9), to fill an unexpired term ending 12-31-2018. INGALSBE

32954

28. Discussion and possible action to approve the 2018 Sheriff & Constable fees. WHISENANT/GONZALEZ

32955

29. Discussion and possible action to authorize the County Clerk to utilize Compu-Data International, LLC for scanning of permanent records. INGALSBE/GONZALEZ

32956

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

30. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 30- Executive Session

31. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the Director of the Human Resources Department. Possible action to follow in court. INGALSBE

32957

32. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along the current and proposed CR158 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 32- Executive Session

33. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation to consider a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 16.024 acres in fee simple from property located at the north line of SH80/San Marcos Hwy., east of Old Martindale Road. (CR 102), owned by OHNHEISER PROPERTIES, L.P., and which is required for the construction of the proposed FM 110M roadway improvements, and take other appropriate action (Parcel 23N). Possible action to follow in open court. INGALSBE

32958

34. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation to consider a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 13.833 acres in fee simple from property located at the north line of San Marcos Hwy (Hwy 80) across from Wolf Creek Road and west of FM1984 owned by VAN LEE LLC, and which is required for the construction of the proposed FM 110M roadway improvements, and take other appropriate action (Parcel 22N). Possible action to follow in open court. INGALSBE

32959

35. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation to consider a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 16.024 acres in fee simple from property located at the north line of San Marcos Hwy (Hwy 80) across from Wolf Creek Road and west of FM 1984, owned by CURBY D. OHNHEISER, and which is required for the construction of the proposed FM 110M roadway improvements, and take other appropriate action (Parcel 21N—P.1 & 2). Possible action to follow in open court.  INGALSBE

32960

36. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation to consider a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 13.358 acres in fee simple from property located at the south line of SH80/San Marcos Hwy., East of Old Martindale Road/CR102 owned by VAN LEE LLC, and which is required for the construction of the proposed FM 110M roadway improvements, and take other appropriate action (Parcel 2M). Possible action to follow in open court. INGALSBE

32961

37. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the exchange or value of Right of Way along Oak Forest Drive and Woodland Oaks Trail in Pct. 2. Possible action to follow in open court. JONES

Agenda Item # 37- Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

38. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 38- Jail Update- Pulled

39. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 39- Burn Ban

40. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 40- Road Bond Projects- Pulled

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 6th day of October, 2017 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.