Commissioners Court - August 7,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS

This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 7th day of August, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

INVOCATION

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1.	Adopt a proclamation declaring August 2018 as National Immunization Awareness Month. INGALSBE

32906

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2.	Approve payments of County invoices. VILLARREAL-ALONZO

32907

3.	Approve payments of Juror checks. VILLARREAL-ALONZO

32908

4.	Approve the payment of Humana and United Healthcare claims. VILLARREAL-ALONZO

Agenda Item #4-Pulled

5.	Approve Commissioners Court Minutes of July 31, 2018. INGALSBE/GONZALEZ

32909

6.	Approve the payment of the August 15, 2018 payroll disbursements in an amount not to exceed $2,655,000.00 effective August 15, 2018 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

32910

7.	Authorize the execution of applications for participation in the Texas 1033 Surplus Property Program by the Sheriff’s Office and Constable Offices. COBB

32911

8.	Approve Utility Permits. COBB/BORCHERDING

32912

9.	Authorize the Court to execute a Training Agreement with the U.S. Equal Employment Opportunity Commission (EEOC) related to training for Hays County employees. INGALSBE/MILLER

32913

10.	Approve renewal of IFB 2015-B07 Concrete Contractor with Myers Concrete Construction for one (1) additional year as stated in the original bid. COBB/BORCHERDING

32914

11.	Approve the reappointment of Shawn Connolly to the Hays County Development District #1, term ending September 1, 2022. WHISENANT

32915

12.	Accept and authorize the execution of a Maintenance Contract from The Office of the Attorney General for statewide crime victim notification service (SAVNS) in the amount of $28,546.78. COBB/GARZA

32916

13.	Authorize payment to AMG Printing & Mailing for the Treasurer’s Office in which no purchase order was issued as required per County Purchasing Policy. COBB/TUTTLE

32917

14.	Authorize the execution of the FY19 Interlocal Contract for the Next Generation 9-1-1 Database Program with the Capital Area Emergency Communications District (CAECD) for emergency communications Geographic Information System (GIS) services to be provided by the County. INGALSBE/GARZA

32918

15.	Amend the Development & Community Services operating budget for additional Continuing Education expenses related to the Esri User Conference. COBB/GARZA

32919

16.	Approve specifications for RFQ 2018-P17 Independent Third Party Reviewer for the Hays County PACE Program and authorize Purchasing to solicit for qualifications and advertise. SHELL

32920

17.	Authorize the purchase of additional law enforcement equipment for Constable’s Precincts 1, 2, 4 & 5 leased vehicles and amend the budget accordingly. COBB/PETERSON/TORRES/HOOD/ELLEN

32921

18.	Authorize the execution of a Software & License Agreement with Tenex Software Solutions, Inc. related to Voter Registration Equipment approved on July 24, 2018. COBB/ANDERSON

32922

ACTION ITEMS

ROADS

19.	Discussion and possible action to approve a Letter Agreement between Hays County and Hays Consolidated Independent School District for professional services on Old San Antonio Road. JONES/BORCHERDING

32923

20.	Discussion and possible action to authorize the execution of Change Order No.1 between Hays County and Doucet & Associates, Inc. for roadway, drainage, and utility improvements on Old San Antonio Road and to amend the budget accordingly. JONES/BORCHERDING

32924

SUBDIVISIONS

21.	SUB-1020; Call for a public hearing on August 21, 2018 to discuss final plat approval of the Replat of PT Lot 18, River Oaks of Wimberley Subdivision, Section Two. SHELL/STRICKLAND

32925

22.	SUB-975; Edgar Ortega Subdivision (1 Lot). Discussion and possible action to approve final plat. WHISENANT/STRICKLAND

32926

MISCELLANEOUS

23.	Discussion and possible action to approve Early Voting and Election Day polling places for the upcoming November 6, 2018 General Election. COBB/ANDERSON

32927

24.	Discussion and possible action to authorize commercial OSSF permit and grant a variance to section 10 M. 1. (B) of the Hays County Rules for On-Site Sewage Facilities at 630 Winn Ranch Rd., Wimberley, TX 78676. SHELL/CRUMLEY

32928

25.	Discussion and possible action to approve the appointment of Kitten Franks to the Hays County Development District #1, term ending September 1, 2022. WHISENANT

32929

26.	Discussion and possible action to support the 2018 Annual Rainwater Festival. WHISENANT

32930

27.	Discussion and possible action to authorize the execution of a Professional Services Agreement between Hays County and Lone Star PACE, related to the administration of the PACE program in Hays County. SHELL

32931

28.	Discussion and possible action to approve the process for the appointment of a Judge to Hays County Court at Law #3. SHELL

32932

29.	10:00 a.m. - Budget Workshop regarding the FY 2019 Hays County Budget. Possible action may follow. COBB/VILLARREAL-ALONZO

32933

29.	10:00 a.m. - Budget Workshop regarding the FY 2019 Hays County Budget. Possible action may follow. COBB/VILLARREAL-ALONZO

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

30.	Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #30-Pulled

31.

Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Services Director, IT Director, Human Resources Director, Transportation Director, General Counsel and Executive Director of Countywide Operations. INGALSBE

Agenda Item #31-Executive Session

32.	Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding all individual positions within the Department of Countywide Operations. Possible action may follow. INGALSBE

32934

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

33.	Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County. Possible action may follow. INGALSBE/CUTLER

Agenda Item # 33- Jail Update

34.	Discussion and possible action related to the burn ban and/or disaster declaration. INGALSBE/SMITH/BROWNING

Agenda Item # 34 - Burn Ban

35.	Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR. Possible action may follow. INGALSBE

Agenda Item # 35 - Road Bond Projects

36.	Discussion of issues related to Electro Purification including updates on the filed application. Possible action may follow. SHELL

Agenda Item # 36 - EP

ADJOURNMENT

COMMISSIONERS COURT, HAYS COUNTY, TEXAS

______________________________________________
CLERK OF THE COURT

Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.