Commissioners Court - March 26,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:15 A.M. on the 26th day of March, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

1. Presentation of Hays County Service Awards.  BECERRA/MILLER

Agenda Item # 1 - Presentation

2. Adopt a Proclamation declaring March 24, 2019 as World TB Day. INGALSBE/T.CRUMLEY/ZENA

33677

3. Judge Becerra presents update on Countywide Mayors meeting to attend a Texas Public Officials Workshop on Emergency Management. BECERRA

Agenda Item # 3 - Update on Countywide Mayors Meeting

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of County invoices. VILLARREAL-ALONZO

33678

5. Approve payments of Juror checks.  VILLARREAL-ALONZO

33679

6. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

33680

7. Approve Commissioners Court Minutes of March 12, 2019.  BECERRA/CARDENAS

33681

8. Approve the payment of the March 31, 2019 payroll disbursements in an amount not to exceed $3,560,000.00 effective March 29, 2019 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. BECERRA/RICHEY

33682

9. Approve cancellation of Commissioners Court on June 11, 2019. BECERRA

33683

10. Authorize Commercial On-site Sewage Facility at 295 County Road 202, Kyle, Texas 78640. JONES/STRICKLAND

33684

11. Authorize payment to Amtex Scale for the DPS License & Weight Division in which no purchase order was issued as required per County Purchasing Policy. INGALSBE/MARTINEZ

33685

12. Approve out of state travel for Justin McInnis to attend the National Security and Public Safety Summit - ESRI User Conference in San Diego, CA on July 6-10, 2019. BECERRA/K.SMITH

33686

13. Approve out of state travel for Lieutenant Mike Mallow, Lead Emergency Communications Officer Megan Jones, and Emergency Communications Officer Stacy Johnston to attend the Navigator’s Conference on April 24-26, 2019 in National Harbor, Maryland. BECERRA/CUTLER

33687

14. Authorize the County Judge to execute Change Order No. 1 for M&S Engineering, LLC on the Low Water Crossings at Bear Creek Pass and Sycamore Creek Road a Hays County 2016 Road Bond Drainage and Low Water Crossing Improvements Project. SMITH/BORCHERDING

33688

15. Approve the transfer of a Ricoh MP3353SP Printer and Copier from the Hays County Personal Health Department to the Hays County Pct. 1 Constables Office. INGALSBE/T.CRUMLEY

33689

16. Authorize the installation and establishment of electric utilities by PEC and CT Electric on the Gay Ruby Dahlstrom Preserve. JONES/T.CRUMLEY

33690

17. Authorize Commercial On-Site Sewage Facility Permit at 121 Ella Lane, Dripping Springs, TX. SMITH/STRICKLAND

33691

18. Authorize Commercial On-Site Sewage Facility Permit at 380 Wayside Drive, Wimberley, TX. SHELL/STRICKLAND

33692

19. Authorize payment to AMG Printing for the County Court at Law Office in which no purchase order was issued as required per County Purchasing Policy. INGALSBE/UPDEGROVE

33693

20. Authorize the Countywide Operations Department and Grants Department to exchange office spaces within the Hays County Government Center with the Records Management Office. INGALSBE/T.CRUMLEY/CARDENAS

Agenda Item # 20 - No Action Taken

ACTION ITEMS

ROADS

21. Discussion and possible action to execute an Advance Funding Agreement between Hays County and the Texas Department of Transportation (TxDOT) related to the FM 110 at SH 123 Overpass project. INGALSBE/BORCHERDING

33694

22. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement (PSA) with CP&Y, Inc for Corridor Preservation Study services on the SH 21 Corridor Improvements Project from US 183 to the existing 5-lane section in San Marcos as part of the Hays County 2016 Road Bond Program. INGALSBE/BORCHERDING

Agenda Item # 22 - Pulled

23. Discussion and possible action to accept fiscal surety for the construction of street and drainage improvements in the amount of $2,993,233.65 for Headwaters at Barton Creek, Phase 2 and Phase 4, Section 1 (Bond # PB03010405877). SMITH/BORCHERDING

33695

24. Discussion and possible action to select Pape-Dawson for performance of a feasibility study on Centerpoint Road in Precinct 1; and authorize staff and counsel to negotiate a contract to be brought to Court for approval. INGALSBE/BORCHERDING

33696

SUBDIVISIONS

25. SUB-1146. Hold a Public Hearing with possible action to approve the replat of lot 2 (2 lots), Booky T Subdivision and approve variance request. SMITH/STRICKLAND

33697

26. Discussion and possible action to authorize the County Judge to execute a Phasing Agreement with Continental Homes of Texas, L.P. for the Trails at Windy Hill Subdivision located off of Windy Hill Road in Precinct 2.  JONES/PACHECO

33698

MISCELLANEOUS

27. Discussion and possible action to authorize the rejection of bids from Martin Marietta related to IFB 2019-B02; and to find that Martin Marietta cannot be qualified as "lowest responsible bidder" for this particular Invitation for Bids. BECERRA

33699

28. Discussion and possible action to award contracts for IFB 2019-B02 Road Building Materials - General Road Construction to Colorado Materials, Ltd., Industrial Asphalt, LLC, Green Dream International, LLC, and Brauntex Materials, Inc. BECERRA/BORCHERDING

33700

29. Discussion and possible action to accept the Fiscal Year 2018 Hays County Comprehensive Annual Financial Report (CAFR) as audited by ABIP, PC Certified Public Accountants. BECERRA/VILLARREAL-ALONZO

33701

30. Review and approve a preliminary Hays County budget calendar for Fiscal Year 2020. BECERRA/VILLARREAL-ALONZO

33702

31. Discussion and possible action to authorize the execution of an Equipment Support Renewal Agreement with FrontBlade Systems related to annual Fujitsu Scanner maintenance and amend the budget accordingly. BECERRA/MCGILL

33703

32. Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperation Agreement Between Hays County and the City of Uhland for Subdivision Regulation within the Extraterritorial Jurisdiction of the City of Uhland. JONES

33704

33. Discussion and possible action to authorize the County Judge to execute a Tri-Party Agreement Between Hays County, the City of Uhland, and Walton Texas, LP related to regulation and approval of the Caldwell Valley Subdivision. JONES

33705

34. Discussion and possible action to adopt a Resolution granting an exemption to the competitive bid process for the purchase of food items by the Sheriff’s Office as authorized by Section 262.024 (a)(8) Texas Local Government Code and authorizing the Sheriff’s Office to solicit informal bids at one (1) month intervals as authorized by Section 262.024(d) Texas Local Government Code; and to approve the form for recording informal bids. INGALSBE/BECERRA/CUTLER

33706

35. Discussion and possible action to amend the Agenda Guidelines for the Hays County Commissioners Court, last amended on or about May 22, 2007. BECERRA

33707

36. Discussion and possible action to authorize the execution of a Facilities Use Agreement with San Marcos Academy for the Basic Peace Officer graduation. BECERRA/CUTLER

33708

37. Discussion and possible action to ratify the submission of a grant application to the Health and Human Services Commission (HHSC) for a Mental Health Coordinator in the amount of $48,120.00. BECERRA/INGALSBE/T.CRUMLEY/PRATHER

33709

38. Discussion and possible action to accept the resignation of Greg Nesbit from the Board of Directors of the Hays Trinity Groundwater Conservation District and, pursuant to Section 8843.055 of the Texas Special District and Local Laws Code, to appoint Colt Clements to serve the remainder of the term, effective immediately. SMITH

33710

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

39. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action may follow in open court. INGALSBE

Agenda Item # 39 - Exec. Sess. - FM 110

40. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Magic Mint and Project Big Hat. Possible action may follow in open court. BECERRA

33711

41. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. BECERRA

33712

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

42. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 42 - Jail Update - Pulled

43. Discussion and possible action related to the burn ban and/or disaster declaration.  BECERRA/SMITH

Agenda Item # 43 - Burn Ban - Pulled

44. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  BECERRA

Agenda Item # 44 - Road Bond Projects - Pulled

45. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item # 45 - EP - Pulled

46. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

Agenda Item # 46 - Inmate Popluation - Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.