Commissioners Court - June 4,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 12:15 P.M. on the 4th day of June, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

1. Adopt a proclamation declaring June 2019 as Juneteenth Month in Hays County. INGALSBE/PETERSON

2. Adopt a proclamation declaring June 7, 2019 as National Donut Day for the Salvation Army. BECERRA/VILLALOBOS

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of County invoices. VILLARREAL-ALONZO

4. Approve payments of Juror checks.  VILLARREAL-ALONZO

5. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

6. Approve Commissioners Court Minutes of May 21, 2019.  BECERRA/CARDENAS

7. Approve the payment of the June 15, 2019 payroll disbursements in an amount not to exceed $2,648,500.00 effective June 14, 2019 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. BECERRA/RICHEY

8. Authorize the Parks Department to purchase and install a Mini-Split HVAC system in the visitor center at the Gay Ruby Dahlstrom Nature Preserve. JONES/T.CRUMLEY

9. Authorize the Hays County Constable, Pct. 4 Office to enter into a State Plan of Operation Agreement with the State of Texas to receive certain excess Department of Defense (DOD) property under the Law Enforcement Support Office (1033 / LESO) Program administered by the Defense Logistics Agency (DLA). BECERRA/SMITH/HOOD

10. Ratify the purchase and installation of a new HVAC unit located in the Kyle WIC building and amend the budget accordingly. JONES/T.CRUMLEY

11. Approve On-Site Sewage Facility Permit for 2 long-term rental mobile homes at 199 Fred Trimble Rd, Driftwood, TX. SMITH/STRICKLAND

12. Accept a donation of $750.00 to the Sheriff’s Office Community Outreach Division and amend the budget accordingly. BECERRA/CUTLER

13. Authorize the County Judge to execute a contract with the Department of State Health Services (DSHS) for the FY20 Tuberculosis Prevention and Control - State Grant Program (TB/PC-State) in the amount of $25,875. INGALSBE/T.CRUMLEY

14. Authorize the County Judge to execute the Amended and Restated Interlocal Agreement by and between Hays County and the City of San Marcos Regarding the Hays County Narcotics Task Force. BECERRA/CUTLER

15. Authorize On-Site Sewage Facility Permit for office building at 210 FM 2001, Buda, Texas 78610. JONES/STRICKLAND

16. Approve Utility Permits. BECERRA/BORCHERDING

17. Authorize the Constable Precinct 5 Office to accept a $1,500 cash donation from Wal-Mart, Inc. for law enforcement supplies related to community service programs and amend the budget accordingly. JONES/ELLEN

18. Authorize the Juvenile Probation Department to accept a $500 cash donation from Williams-Sebby Veterinary Clinic and amend the budget accordingly. BECERRA/WILLIAMS

19. Authorize the execution of Amendment No. 2 with the Department of State Health Services (DSHS) for the FY20 contract for the Public Health Emergency Preparedness (PHEP) Program in the amount of $122,790. INGALSBE/T.CRUMLEY

20. Authorize the Information Technology Department to purchase six (6) replacement APC UPS systems for equipment protection and amend the budget accordingly. BECERRA/MCGILL

21. Accept the delivery of the Fiscal Years 2017 and 2018 Internal Examination Report for the Constable Precinct 2 Office Forfeiture Fund. JONES/VILLARREAL-ALONZO

22. Authorize the Bail Bond Board to purchase one (1) computer with accessories and host the Bail 101 Workshop and amend the budget accordingly. BECERRA/B.CRUMLEY

23. Authorize payment to AMG Printing for the County Court at Law Office in which no purchase order was issued as required per County Purchasing Policy and amend the budget accordingly. INGALSBE/UPDEGROVE

24. Authorize the Hays County Constable, Pct. 4 to issue payment for Hays Co. Deputy Constable, Pct. 4, Ken Nicolas (Reserve) to attend the "Street Cop Smart Cop/Pro-Active Patrol Tactics Training" in Austin, TX on July 15th & 16th, 2019. SMITH/HOOD

25. Authorize Commissioner for Precinct 1 to execute documents related to the certification and letting of construction by the Texas Department of Transportation for South Segment of the FM 110 project, from SH123 to FM621 within Precinct 1. INGALSBE

ACTION ITEMS

ROADS

26. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement (PSA) between Hays County and Doucet & Associates for Plans, Specifications and Estimates (PS&E) services for a parking lot at the Hays County Government Center. INGALSBE/BORCHERDING

27. Discussion and possible action to consider the release of the maintenance bond #713279P in the amount of $748,660.00, and the acceptance of roads into the county road maintenance system for Sunfield subdivision, Phase 2, Section 10. JONES/BORCHERDING

28. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement (PSA) between Hays County and Cobb, Fendley & Associates, Inc. for design and preparation of plans, specifications, and estimates (PS&E) including bid and construction phase services on the Winters Mill Intersection Improvements at RM 12 and RM 3237 as part of the Hays County 2016 Road Bond Project. SHELL/BORCHERDING

SUBDIVISIONS

29. SUB-1274; Westwood VFW (1 Lot). Discussion and possible action to consider granting a variance from Chapter 715.4.05 of the Hays County Development Services Regulations. SMITH/PACHECO

30. SUB-1247; Call for a Public Hearing on June 18th, 2019 to discuss approval of the final plat of the Rolling Oaks, Section 3, Lot 55, Replat. SHELL/PACHECO

MISCELLANEOUS

31. Discussion and possible action authorizing the County Judge to execute the Hays County Unmanned Robotics Team Interlocal Agreement between Hays County and the City of San Marcos. BECERRA/CUTLER

32. Discussion and possible action to approve the appointment of Commissioner Mark Jones and Commissioner Debbie Gonzales-Ingalsbe to the City of Kyle Tax Reinvestment Zone No. 2 board. SMITH/SHELL

33. Discussion and possible action to amend the Constable Precinct 4 operating budget for additional funds required for vehicle repairs. SMITH/HOOD

34. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement between Hays County and Vista Planning and Design related to a proposal for the preservation of Capes Dam. INGALSBE/K.JOHNSON

35. Discussion and possible action to amend the Building Maintenance Department budget for building maintenance and repairs as needed for the remainder of the fiscal year 2019. BECERRA/T.CRUMLEY

36. Discussion and possible action to adopt a resolution approving the form of a Reimbursement Agreement concerning La Cima Public Improvement District Neighborhood Improvement Area #2; to authorize the County Judge to execute the agreement; and to approve any additional actions necessary in connection with this agreement. SHELL

40. 11:00 a.m. - Workshop with Hart Intercivic and ES & S to exhibit both certified vendors and their respective hybrid voting solutions. INGALSBE/ANDERSON

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

41. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Big Hat and Project Wolverine. Possible action may follow in open court. BECERRA

37. Discussion and possible action to authorize the County Judge to execute a Memorandum of Understanding with eRecording Partners Network, LLC (EPN), Corporation Service Company (CSC) and Simplifile. BECERRA/CARDENAS

38. Discussion and possible action to consider granting a variance from the governing 1986 OSSF rules for the property located at 4009 Hunter Rd, San Marcos, TX. SHELL/STRICKLAND

39. Discussion and possible action to authorize the Hays County Clerk’s Office to re-structure personnel, including re-grading positions and adding additional staff and equipment. BECERRA/CARDENAS

42. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. BECERRA

43. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code consultation with counsel and deliberation regarding positions within the Hays County Election’s Office. Possible action may follow in open court. JONES

44. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code consultation with counsel and deliberation regarding related to all employees who operate under a Commercial Driver’s License for Hays County. BECERRA

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

45. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

46. Discussion and possible action related to the burn ban and/or disaster declaration.  BECERRA/SMITH

47. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Wade Benton, HNTB and Allen Crozier, HDR.  Possible action may follow.  BECERRA

48. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

49. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.