Commissioners Court - June 25,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:15 A.M. on the 25th day of June, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

1. Presentation of Hays County Service Awards.  BECERRA/MILLER

2. Presentation by Martha Joyce regarding an update on the Central Texas Dispute Resolution Center. INGALSBE

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of County invoices. VILLARREAL-ALONZO

4. Approve payments of Juror checks.  VILLARREAL-ALONZO

5. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

5. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

6. Approve Commissioners Court Minutes of June 18, 2019.  BECERRA/CARDENAS

7. Approve the payment of the June 30, 2019 payroll disbursements in an amount not to exceed $3,575,000.00 effective June 28, 2019 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized.  BECERRA/RICHEY

8. Authorize the County Judge to execute a Change Order #1 with MAC, Inc. related to the Old San Antonio Road Improvements Project. JONES/BORCHERDING

9. Authorize the Juvenile Probation Department to accept $679 in additional grant funding from the Texas Juvenile Justice Department (TJJD) for Community Based Programs and amend the budget accordingly. BECERRA/WILLIAMS

10. Accept additional grant funding from the Department of Justice, Drug Enforcement Administration for overtime reimbursements related to the Sheriff’s Office Organized Crime Drug Enforcement Task Force (OCDETF) and amend the budget accordingly. BECERRA/CUTLER

11. Authorize the Sheriff’s Office to utilize salary savings for vehicle maintenance & repairs; a replacement HVAC equipment purchase and amend the budget accordingly. BECERRA/CUTLER

12. Authorize the Office of Emergency Services to purchase two (2) misting fans utilizing DSHS Hazards grant funding for use during emergency incidents and amend the budget accordingly. BECERRA/T.CRUMLEY/K.SMITH

13. Authorize the Commissioner Pct. 1 Office to support the Hays Cares Shoes of Hope event related to shoe distribution initiatives for Hays County children.  INGALSBE

14. Approve and confirm the appointment of Jennings B. Graham as Reserve Deputy Constable, for Precinct 3, effective June 25, 2019. SHELL/HELM

15. Authorize the Records Management Officer to extend temporary part-time positions related to records retention and preservation of records for the Criminal District Attorney’s Office and amend the budget accordingly. BECERRA/BARRON

16. Authorize the submission of the renewal grant application to the Texas Department of State Health Services (DSHS) for the FY20 Tuberculosis/Federal Contract in the amount of $22,297. INGALSBE/T.CRUMLEY

17. Authorize the Office of Emergency Services to repair damaged Low Water Crossing Monitoring equipment at the Windy Hill Rd (CR 131) location and amend the budget accordingly. BECERRA/K.SMITH

18. Authorize the Office of Emergency Services to repair damaged Low Water Crossing Flasher stations impacted by the May 2019 floods and amend the budget accordingly. BECERRA/K.SMITH

19. Authorize the Constable Pct. 1 Office to purchase replacement weapons for law enforcement officer safety.  INGALSBE/PETERSON

20. Approve out of state travel for Chief of Staff Alex Villalobos to attend the National Association of Counties (NACo) 84th Annual Conference & Exposition in Las Vegas, Nevada on July 12 - 15, 2019. BECERRA

ACTION ITEMS

ROADS

21. Discussion and possible action to authorize the County Judge to execute a Supplemental Agreement No. 1 to the Professional Services Agreement (PSA) with Reynolds, Smith & Hills CS, Inc. (RS&H) for the FM 1626 South construction management project as part of the Pass-Through Finance Program in Hays County, increasing the Compensation Cap by $986,819.00 from $2,535,000 to $3,521,819. JONES/BORCHERDING

SUBDIVISIONS

22. SUB-1304; Bush Ranch, Phase 4, Section 1 (1 Lot). Discussion and possible action to approve preliminary plan. SMITH/PACHECO

MISCELLANEOUS

23. Discussion and possible action to authorize On-Site Sewage System Permit for 5 short-term rental cabins and grant a variance to Section 10 W. 6. of the Hays County Rules for On-Site Sewage Facilities at 405 Martin Road, Dripping Springs, Texas 78620. SMITH/STRICKLAND

24. Discussion and possible action to award RFP 2019-P05 Employee Assistance Program to Deer Oaks EAP Services, LLC and authorize staff and General Counsel to negotiate a contract. INGALSBE/MILLER

25. Discussion and possible action to authorize the County Judge to execute a Multiple Use Agreement (MUA) between the Texas Department of Transportation (TxDOT) and Hays County regarding the installation and maintenance of flood early warning equipment within the TxDOT Right of Way on RM 150 at the Onion Creek double crossing. SMITH/SHELL/K.SMITH

26. Discussion and possible action to adopt an Order Authorizing the Issuance of ?Hays County, Texas Unlimited Tax Road Bonds?; Levying an Annual Ad Valorem Tax, Without Limit as to Rate or Amount, for the Payment of the Bonds; Prescribing the Form, Terms, Conditions, and Resolving Other Matters Incident and Related to the Issuance, Sale, and Delivery of the Bonds; Delegating Authority to Certain Members of the Commissioners Court and County Staff to Execute Certain Documents Relating to the Sale of the Bonds; Authorizing the Execution of a Paying Agent/Registrar Agreement; and Providing an Effective Date. BECERRA

26. Discussion and possible action to adopt an Order Authorizing the Issuance of “Hays County, Texas Unlimited Tax Road Bonds”; Levying an Annual Ad Valorem Tax, Without Limit as to Rate or Amount, for the Payment of the Bonds; Prescribing the Form, Terms, Conditions, and Resolving Other Matters Incident and Related to the Issuance, Sale, and Delivery of the Bonds; Delegating Authority to Certain Members of the Commissioners Court and County Staff to Execute Certain Documents Relating to the Sale of the Bonds; Authorizing the Execution of a Paying Agent/Registrar Agreement; and Providing an Effective Date. BECERRA

27. Discussion and possible action to authorize the Constable Pct. 3 Office to convert two part-time Deputy Constable positions into one full-time position effective July 1, 2019 and amend the budget accordingly.  SHELL/HELM

28. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to the owner at 4605 Airport Highway 21 Maxwell, Texas 78656. INGALSBE/STRICKLAND

29. Workshop on Virtual Healthcare for citizens of Hays County who are Indigent and/or underserved with Chronic diseases. BECERRA/VILLALOBOS

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

30. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. BECERRA/KENNEDY

31. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease and/or value of real property owned by Hays County along Rebel Drive in Pct 2 & Pct. 4. Possible action to follow in open court. JONES/SMITH

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

32. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

33. Discussion and possible action related to the burn ban and/or disaster declaration.  BECERRA/SMITH

34. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Wade Benton, HNTB and Allen Crozier, HDR.  Possible action may follow.  BECERRA

35. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

36. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.